Subcontracts Specialist

Subcontracts Specialist Job Description

DESCRIPTION: Strategic Alliance Business Group LLC (SABG) is a fast-growing, privately held, small business, government contracting company. SABG is both woman-owned small business and a service-disabled veteran-owned small business providing superior technical support services to government and commercial customers. SABG maintains a high-performance culture that emphasizes quality, productivity, process improvement, recruitment and ongoing development of a superior workforce. If you are driven with a “can-do” attitude and eager to support a fast-growing company, this may be the opportunity you have been looking for.

JOB TITLE: Subcontracts Specialist

REQUISITION #: VA-1207-24-HQ

LOCATION: Fairfax, VA

REPORTS TO: SABG Contracts Director

FLSA STATUS: Regular Full-Time Exempt

SUMMARY: SABG is hiring a Subcontracts Specialist to provide subcontract administration of the full life cycle of various subcontract types and sizes, including IDIQ, T&M, LOE, CP, and FP, up to any dollar threshold. This position shall ensure subcontracts are placed in accordance with SABG Policies and US Government regulations, serving as the main focal point for subcontract negotiations and SABG staff on subcontract related questions, including driving oversight of SABG's compliance controls and policies. This position will work a hybrid schedule, going 1 day in office.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

• Assist in source selection, including drafting nondisclosure and teaming agreements
• Support the proposal development team with submission requirements, and draft, negotiate and administer subcontracts

• Review Subcontractor Statements of Work (SSOW) to ensure compliance and integrate specific subcontract management deliverables as applicable.
• Support program kick off and the preparation of kick off packages with guidance from direct management and program team
• Assist in program closeout of subcontracts related contractual obligations (e.g. CFE/GFE, deliverables, open commitments), by completing program assigned actions
• Document subcontract files in compliance with FAR/DFARS regulations and company policies and procedures. Maintain subcontract proposal and contract documents in accordance with applicable laws, regulations, and company policies.
• Perform risk analyses, identify risks and opportunities, potential impacts, and mitigation plans.
• Assist Contracts Director on issues and developments related to assigned contracts and quality management compliance.
• Perform other duties and special projects as required.

SUPERVISION: This position has no supervisory responsibilities.

MINIMUM QUALIFICATIONS: Capable of comprehending contract administration duties to support stakeholder requirements. Has relevant knowledge and works as a member of the team and assists with solving complex problems. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and ability required.

EDUCATION AND EXPERIENCE:

• Bachelor's Degree and minimum 3 years of experience working with Federal Government Contracts environment
• Experience in US Government IDIQ type subcontracts and task orders
• Working knowledge of FAR/DFARS/GSA laws, rules, and regulations
• Experience drafting, negotiating, and managing teaming agreements and NDAs.

PREFERRED ADDITIONAL EXPERIENCE:

• Experience in pricing/budget management for subcontracts
• Experience supporting ISO, CMMI, CMMC, and other audit/assessment types
• Understanding of compliance with the Federal Acquisition Regulations (FAR) and the Defense Federal Acquisition Regulation Supplement (DFARS)

COMPUTER SKILLS:

• Skills in operating a personal computer and standard office equipment

• Must have strong proficiency in MS Office applications, with a heavy emphasis on Word and Excel skills.

COMPETENCIES: To perform the job successfully, an individual should demonstrate the following competencies:

• Problem Solving - Identifies and resolves problems promptly; develops alternative solutions; works well in group problem-solving situations; uses reason even when dealing with emotional topics; makes strategic decisions; and demonstrates critical thinking using sound judgment while complying with company policies and applicable laws and regulations.
• Written and Verbal Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; and able to read and interpret written information. Able to clearly and effectively communicate issues, outcomes, and needs to functional teams and senior leadership; and ability to track/report status to internal stakeholders.
• Adaptability - Able to adapt to changing work efforts and manage shifting priorities.
• Analytical thinking - Strength in analytical skills; comfortable reviewing and analyzing cost and pricing details; ability to review contractual documents for sufficiency and risk; and gathers and analyzes information skillfully.

• Diversity – Shows respect and sensitivity for cultural differences; and promotes a harassment-free environment.
• Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; and upholds organizational values.

• Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks if needed; and develops realistic action plans. Possesses extensive organizational and time management skills; ability to multi-task with a high degree of accuracy and detail in a fast paced, deadline-driven environment.
• Professionalism - Tactfully approaches others; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; and follows through on commitments. Must be able to develop and maintain professional relationships with peers, vendors and customers, and contribute to a professional work environment by demonstrating integrity, teamwork, and a positive attitude.
• Development - Be a self-starter; have a willingness and desire for continuous improvement.

LANGUAGE SKILLS: Ability to read, analyze, and interpret governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.

MATHEMATICAL SKILLS: Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations, including budget forecasting.

REASONING ABILITY: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to question activities and issues in all functional areas and make sound business decisions based on that data.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk, and hear. The employee is regularly required to write and type on a computer. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb, or balance and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Job duties are performed in a manufacturing/office environment utilizing standard office equipment such as a computer, photocopier, and telephone. The noise level in the work environment is usually low to moderate.

FOR OUR SERVICE MEMBERS AND VETERANS: SABG values the service Veterans and their family members have given to our country and we support the hiring of returning Service Members and military spouses. If you are a Veteran or wounded warrior and would like assistance with the employment process at SABG, please contact Beth Rodriguez at (703) 286-5020.

FOR PERSONS WITH DISABILITIES: If you are a person with a disability or a disabled Veteran and are applying for a job with SABG, we would like to ensure your application process goes as smoothly as possible. If because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process please call Beth Rodriguez at (703) 286-5020 and let us know the nature of your request and your contact information.

TO APPLY FOR THIS POSITION: Once you complete all the steps we are notified of your completed application and we will review. For individuals who meet the requirements of the position, we will contact you and arrange next steps in the interview process.

SABG is an Equal Opportunity/Affirmative Action Employer
Minorities/Women/Veterans/Disabled