Facility Operations Coordinator (Full-Time)

The Philadelphia Eagles is known as one of the more innovative organizations in professional sports and is considered one of the most storied sports franchises in history. As an organization, the Philadelphia Eagles is both an exciting and demanding place to work fueled by passion, dedication, and a commitment on and off the field. We take our responsibility to the community seriously; the Eagles aim to make an impact in the Greater Philadelphia area and beyond. The Eagles has developed programs that provide support to the community including Eagles Autism Foundation and Eagles Cares. In addition, we are an environmental leader with our Go Green Program.

The executive office is located at the NovaCare Complex. This 108,000 square foot facility offers excellent space, amenities, and care for the players, coaches, and staff.

Lincoln Financial Field is one of the premier sports and entertainment facilities in the United States. In addition to being the home of the Philadelphia Eagles, the stadium hosts numerous other events, providing an unmatched spectator experience for over 69,000 fans. Lincoln Financial Field is maintained and managed by professionals working together to provide the highest quality sports and entertainment experience in a safe, clean, and friendly environment.

Position Summary

The Facility Operations Coordinator will assist the Facility Operations department with overall office management and administrative support.

Reporting Relationships

The Facility Operations Coordinator will report to the Vice President of Facility Operations

Position Responsibilities

• Manage purchase order system data entry for office vendors and service providers
• Manger vendor/service provider relationships including but not limited to:
  • Ordering supplies
  • Scheduling
  • Maintaining Certificate of Insurance (COI) records
  • Manage rebate process
  • Payment/Invoice processing
• Maintain filing system and record documentation
• Document creation for Facility Operations staff
• Order and manage inventory of office supplies
• Maintain ordering and supply inventory of company kitchenettes
• Assist in coordination of Departmental meetings
• Assist with game-day operations, including but not limited to:
  • Performing stadium walk-through's pre/post event
  • Perform pre/post task checklists on large event days
  • Operation of game-day Facility Ops Command Post
  • Assist with radio communication system management, device inventory, and game-day deployment
  • Manage game-day uniform inventory
• Provide administrative support for re-occurring tasks included but not limited to:
  • Facility related snow removal operations
  • Large events and summer concert
  • Annual budget creation and documentation

Desired Competencies

Personal Accountability - Gains input from others and moves decisions forward in the organization; accountable for actions.

Integrity & Values - Can be trusted to act in a manner that is truthful and values direct, honest communication at all levels of the organization.

Interpersonal Confidence - Strong interpersonal skills; can effectively communicate and relate to all levels within and outside the organization; creates and builds positive and productive relationships.

Results Oriented - Drives the team and the organization for results to improve bottom line performance; able to make timely or planned decisions appropriate to the circumstances or situation.

Adaptability - Responds quickly and effectively to changing trends and circumstances; embraces change and welcomes fresh perspectives; learns from past mistakes and adjusts accordingly.

Managing Processes - Ability to manage appropriate steps to get projects completed.

Organizational Ability - Attention to detail, demonstrates time and energy to make sure tasks are properly handled and completed correctly.

Qualifications

• General administrative support experience
• Positive work ethic and attitude
• Detail Oriented
• Strong verbal and written communication skills
• Strong organizational skills
• Ability to maintain confidentiality
• Ability to work independently
• PC proficiency required

EOE

Qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, ethnicity, religion, sex, sexual orientation, age, disability, veteran status, marital status, or any other classification protected by applicable law.

For your consideration:

• Our organization makes an impact.
• Generous time off effective the first day of hire, paid holidays - including 2 floating holidays, summer Fridays, 3 weeks paid vacation, sick time, and Eagles time.
• Access to online learning platform.
• Best in class comprehensive Health and Wellness Benefits.
• On-site cafeteria and fitness area.
• Financial wellness. Invest in your future. 401(k) with company match and company provided Defined Benefit Pension Plan

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