Administrative Assistant III

Job Announcement

This position performs a variety of accounting and procurement functions in support of the Wastewater Management business areas, and will work under the direction of the Accounts Payable Supervisor (AAV). Responsibilities include:

• Prepares a variety of financial documents in the FOCUS (Fairfax County Unified System) Financial module to include invoice payments, journal entries, fund reservations and employee reimbursements.
• Performs detailed reconciliation of agency procurement card accounts and distribution of clearing account expenses utilizing journal entries.
• Processes material receipts for services in the FOCUS Procurement System; maintains invoice/goods receipt integrity for agency purchase order documents; ensures accuracy of financial coding on payments for multiple Wastewater funding sources.
• Reconciles financial reports to ensure appropriate funds, cost center and commitment items are reflected for each transaction.
• Ensures financial documents are easily retrievable and audit ready.
• Collaborates with other administrative assistants in the Wastewater Program to maintain seamless accounts payable back-up when needed.
• Performs other related duties as required.

Note: The assigned functional areas for this position include general administration, finance, and/or customer service.


DPWES is a diverse, nationally-accredited and award-winning public works agency with approximately 1,000 employees providing solid waste, capital facility development, wastewater, stormwater, urban forestry, and land acquisition management services for the most populous county in Virginia. Join our team to help us protect the environment and serve the people of Fairfax County by creating and preserving a sustainable community that is an ideal place to live, work, and play for everyone.

Fairfax County Government is committed to our employees, and offers comprehensive benefits, including a defined-benefit retirement plan; medical, life and disability insurance; paid leave; tuition reimbursement; and reasonable accommodations for individuals with disabilities. Through our LiveWell Program and the County Benefits Division, we endeavor to cultivate a culture of wellbeing that empowers, educates, and engages employees and retirees to make life-long choices that promote a holistic approach to their physical, mental, emotional, social, spiritual and financial wellness. Please review our awesome benefits:DPWES is a nationally recognized Utility of the Future responsible for maintaining more than 3,000 miles of sanitary sewers, 60+ pump-stations, and a NACWA Platinum Award winning 67 million gallon per day treatment plant. Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")

Any combination of education, experience and training equivalent to high school graduation and two years of experience providing administrative support in the assigned functional area(s).

CERTIFICATES AND LICENSES REQUIRED:
Valid driver's license

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check, credit check, and driving records check to the satisfaction of the employer.

PREFERRED QUALIFICATIONS:

• At least 2 years' experience with processing invoices for payment.
• At least 2 years' experience with monthly reconciliation of accounts and financial reports.
• At least 2 years' experience with SAP/FOCUS Finance, Procurement and Marketplace systems.
• At least 2 years' experience with processing accounting documents in a financial system.
• At least 2 years' providing customer service.
• At least 2 years' experience processing employee travel and reimbursements.
• Proficiency with Microsoft Excel

PHYSICAL REQUIREMENTS:
Ability to input, access, and retrieve information from a computer. Ability to produce handwritten and typed documents. Ability to read financial reports and use computer/PC to enter financial data into county system. Ability to sit and work at a computer terminal for extended periods of time and employee may be required to walk, bend, and carry items less than 15 lbs. Job is generally sedentary in nature; however, visual acuity is required to read data on computer monitor and must be able to operate keyboard driven equipment. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview and may include exercise.

The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov EEO/AA/TTY.

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