Executive Assistant

Are you a detail-oriented multitasker with a knack for keeping things organized and running smoothly? We're looking for an Executive Assistant to provide indispensable support to an attorney in a home-based legal practice. This role offers a unique opportunity to be at the center of operations for a small law firm, managing a diverse array of tasks and ensuring seamless day-to-day functioning, while also being exposed to start-up operations and small business management. If you excel at juggling multiple priorities and enjoy contributing to a dynamic team, then this role may be a great fit for you!

Responsibilities:

1. Calendar and Task Management: Masterfully manage the CEO's schedule and task list, ensuring all deadlines are met and priorities are appropriately addressed.

2. Note Taking: Attend meetings and take meticulous notes, capturing key discussion points, action items, and decisions to keep everyone aligned and informed.

3. Document Preparation: Assist with drafting and proofreading legal documents, correspondence, and reports, maintaining accuracy and consistency.

4. Travel Coordination: Arrange travel logistics, including transportation and accommodations, for the CEO's business trips.

5. File Organization: Maintain electronic and physical filing systems, ensuring easy access to documents and confidentiality of sensitive information.

6. Research Support: Conduct general research as needed, compiling relevant information and preparing summaries to support decision-making.

7. Meeting Support: Prepare meeting agendas, update materials and presentations, and provide logistical support during meetings, including note-taking and follow-up on action items.

8. Expense Management: Track expenses, process invoices, and reconcile statements, maintaining accurate records and assisting with budget management.

9. Task Coordination: Coordinate tasks and projects ensuring timely completion and effective collaboration with outside teams

10. Personal Assistant Duties: Assist with personal tasks such as running errands, coordinating household maintenance, sending client gifts, and managing the CEO's schedule outside of work commitments.

Qualifications:

• Previous administrative experience preferably as an executive assistant in a professional setting.
• Exceptional organizational skills with a keen attention to detail.
• Proficient in learning to use task management tools and software applications.
• Strong written and verbal communication skills.
• Ability to thrive in an environment with many projects while sticking to deadlines.
• Discretion and professionalism in handling confidential information.
• Bachelor's degree preferred, but not required.
• Valid driver's license and own transportation required.

Why Join Us:

• Supportive and collaborative work environment, with cute office dog
• Opportunities for professional growth and advancement
• Competitive compensation
• Chance to play a pivotal role in the success of our business

Please apply right away as we're hoping to fill the role quickly! 30 - 40 hours per week, in person.