AP/Payroll Clerk

Job purpose

Under the direction of the AP/Payroll Supervisor the incumbent assists in all areas of accounts payable and payroll on an as needed basis.

Duties and responsibilities

• Exhibit conduct in accordance with all Illinois Gaming Board (IGB) Rules and Regulations, Federal and State laws and regulations, and Company and departmental policies and procedures.
• Consistently deliver positive, courteous, and professional guest service in all interactions with guests, visitors, vendors, and fellow employees.
• Assist with preparation and completion of payroll, in a timely and accurate manner.
• Assist with of reports for distribution and/or payment of payroll taxes, garnishment, payroll deductions, child support, health benefits, tax deduction, etc.
• Compile payroll data such as hours worked, toke/tip rates, commissions, and amounts to be withheld such as required deductions, taxes, and insurance.
• Prepare computer input forms, enter data into computer files or compute wages and deductions and post to payroll records.
• Review wages computed and correct errors to ensure accuracy of payroll.
• Record changes affecting net wages such as exemptions, insurance coverage, and loan payments for employees.
• Record data concerning employee transfers, unpaid leaves of absence and usage of paid personal time off (PTO).
• Assist in the preparation of tax and management reports.
• Assist AP/Payroll Supervisor in preparing and reviewing monthly spreadsheets for accruals, expense, and void checks.
• Determine compliance with Illinois Gaming Board’s procedures concerning payments to approved vendors and for retrieving Federal I.D. numbers on current vendors.
• Report cash disbursements on a daily basis.
• Assemble and reviews vendor invoices, purchase orders, receiving documents, and other information for payment.
• Input accounts payable into the computer system.
• Promote positive public/employee relations at all times.
• Maintain a clean, safe, hazard-free work environment within area of responsibility.
• Safeguard the confidential information of all employees, department, and company records.
• Demonstrate a commitment to ensuring responsible gaming and responsible alcohol service by discreetly notifying appropriate management of concerns and observations.
• Ensure prompt and discrete notification to senior management and/or the Ethics Hotline of any observation of illegal acts and/or internal ethics violations.
• Perform other duties as assigned.

Qualifications

• High School Diploma or equivalent required.
• One (1) to Three (3) years of experience with computerized Accounts Payable/general disbursements or a combination of education and/or experience preferred.
• One (1) to Three (3) years of computerized payroll experience preferred.
• Ability to obtain a gaming license.
• Must have solid decision-making, organization, and interpersonal skills.
• Excellent verbal communication skills are required. The ability to thrive in a fast-paced multi-tasking, hands-on environment.
• Ability to establish and maintain a positive and professional working relationships with all individuals.
• Ability to work occasional overtime and irregular hours.