BGC ADMINISTRATIVE OFFICE LEAD

Come work for Marimn Health - voted one of the Best Places to Work in the Inland Northwest in 2018, 2019, 2020, 2021 AND 2022 and Modern Healthcare's Family Friendliest Employer in 2020!

Fantastic benefits, flexible schedules, paid holidays and ability to choose vacation times!

Your employer paid benefits include:

• Medical, Dental, Prescription, and Vision for employee and all legal dependents.
• 401(k) plan with 5% employer match after 1 year of employment.
• Employer paid life insurance.
• Short and long term disability.
• Generous PTO with the ability to earn additional personal days.

Please note that this position is in Plummer, ID. Carpool opportunities are available.

QUALIFICATIONS: High school diploma or GED required. Must have excellent interpersonal skills in a mixed culture context. Must be organized, professional, and able to establish and maintain supportive working relationships with staff, the public, service groups, and facility users. A minimum of 2 years of work experience as a receptionist, greeter, administrative assistant, or equivalent is required. Experience working in youth programming/services preferred. The majority of this experience should have had high public contact and visibility. Must be able to operate a personal computer and learn how to operate various software applications. Must have experience in customer service including conflict resolution skills to respond to membership, fee, or program related inquiries.

ADA ESSENTIAL FUNCTIONS:

• Hearing: within normal limits with or without use of corrective hearing devices.
• Vision: adequate to read 12-point type with or without use of corrective lenses.
• Must be able to verbally interact with staff, clients and public.
• Manual dexterity of hands/fingers for writing and data entry.
• Able to lift up to 50 lbs.
• Standing 25 -50% of the day.
• Walking 25 - 50% of the day.
• Pushing up to 40 lbs.
• Pulling up to 30 lbs.

RESPONSIBILITIES:

• Maintains a positive peer relationship and performs as a team player.
• Plans and prioritizes to maintain a time and attendance record which complies with Marimn Health policy.
• Provides excellent internal and external customer service assistance, providing knowledgeable and appropriate information to customers.
• Works independently in a very detail-oriented manner and meets deadlines.

• Employee reports to work in a timely manner.
• Employee utilizes breaks and meal periods to care for personal business outside of the work area.
• Employee completes work assignments in a timely manner and appropriately exits the work area in a timely manner.
• Employee appropriately utilizes Time and Attendance for clocking in and out and schedules absences in advance when possible
• Employee is available for scheduled work shifts primarily between 10am – 7pm, with an ability to work 7am – 4pm during school closures and holidays. Regularly communicates absence to supervisor in a timely manner in adherence to time and attendance policy and procedure.

• Performs administrative non-manual office work that supports the overall operation of areas within the Boys & Girls Club.
• Commitment to providing excellent support for all youth to explore culture, education, wellness and safety.
• Consistently promote a positive, professional image of Marimn Health at all times and provide consistent high-quality customer service to all Members.
• Support Boys & Girls Club activities by familiarizing self with daily activities, youth camps, youth council activities, and special events or sport opportunities
• Act as a program liaison to families and community.
• Take the lead with programming reservations and communicate with team regarding the coordination and use of the gym, conference rooms, and natatorium in support to daily programming reservations.
• Work with internal and external programs to schedule collaborative opportunities within the Boys & Girls Club.
• Familiarize self with Club curriculum, targeted to meet health and wellness, education and leadership, arts, membership, and security in support of Boys & Girls Club best practices.
• Keep Manager informed, especially in regard to matters of significance that may arise, ensuring overall youth safety.
• Consistently demonstrate positive and effective communication skills and interactions with the Wellness Services Director, members of Wellness Services Team, employees, members, parents, volunteers, and other agencies and organizations.
• Work and direct others to work in a safe manner, in person or per company radio etiquette policy and procedure.
• Demonstrate a comprehensive knowledge of, and comply with the company’s policies and procedures, including the rules and procedures contained in the Marimn Health Boys & Girls Club Member Handbook and consistently and appropriately enforce them.
• Assist with future fundraising, special events, and new programming development.
• Gathers and submits event information to marketing following wellness services protocol.
• Assists marketing with the development of the monthly newsletter in adherence to organization timelines, requesting support and attention with materials when timelines cannot be met.
• Sends out weekly communications to parents about important information for Teen Services, BGC, youth sports and recreation activities/programming.

• Work closely with the Boys & Girls Club Manager to assist with overall programmatic planning.
• Responsible for all communications with parents/guardians and Club members. Assist with community awareness and marketing of the program and special events.
• Make recommendations and secures purchase orders for equipment, supplies and maintenance needs of the program utilizing electronic system.
• Attend required staff meetings and serves on assigned committees and prepares reports as requested.
• Flexibility to assist with chaperoning Boys & Girls Club events and activities.
• Respond in a timely manner to assignments and communicates with Manager when timelines cannot be met.
• Work as a team member of the Boys & Girls Club and Wellness Services Team.
• Collaborate with schools and other organizations.
• Responsible for maintaining member roster in alignment with ActiveNet to support data collection, specific to: memberships, attendance, fee’s and overall Club specific participation.

• Ability to work with a wide variety of members, including the youth, teens, elderly, physically and mentally disabled and people with health problems.

• Responds promptly to Member requests or concerns.
• Has a positive and appropriate relationship with youth, teens and parents and program staff.
  • Participates in ongoing education toward applicable and additional certifications.
  • Maintains current certifications, updating when necessary and before expiration date(s).
  • Attends all meetings and trainings as assigned.

• Other duties as assigned.

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