STAFF ACCOUNTANT ACCOUNTS PAYABLE & DDS BILLING

DEFINITION OF  POSITION:

The Staff Accountant with Accounts Payable and DDS Billing is responsible for learning all financial functions and operations necessary to Horizons, Inc. and Horizons Programs, Inc. as assigned by the Director of Finance.

ORGANIZATIONAL STRUCTURE:

The Staff Accountant with Accounts Payable and DDS Billing is responsible to the Director of Finance and Chief Operating Officer.

QUALIFICATIONS:

• Be at least 21 years of age with experience working in a busy accounting office. (Degree not necessary)
• Experience with Microsoft Office.
• Minimum of 2 years work experience in general accounting for a profit or nonprofit business.
• Excellent organizational skills.
• Good written and spoken communication skills.
• Knowledge of computerized accounting programs necessary.
• File application, a letter of interest, at least 2 work references, 1 personal reference and current health form signed within 60 day
• Acceptable background & license checks performed by Horizons.

PRIMARY RESPONSIBILITIES: 

• Responsible for the Accounts Payable processes of two non-profit corporations; collecting and matching vendor invoices, securing proper manager’s approval; setting up invoices for payment.
• Prepare monthly Bank Reconciliations.
• Assist in processing, reporting, and reconciling monthly billings to the CT Department of Developmental Services.
• Maintain proper notes payable balances.
• Prepare and detail general ledger statements upon request.
• Primary contact for daily customer service requests (e.g. credit card, check requests).
• Maintain knowledge of Department Structures and General Ledger Accounts for two non-profit corporations.
• Assist in gathering information for various financial and state audits.
• Enter daily deposits into Blackbaud.
• Process various Accounts Receivable invoicing and customer balance tracking.
• Seasonally provide services to the Trading Post (Camp Store). Work intake days on 4 Sundays during summer months and work the Trading Post daily during the 8 weeks of Summer

• Process Journal Entries as required.
• Work as needed for Director of Finance.

ESSENTIAL FUNCTIONS

• Demonstrates timely arrival to work.
• Acts in accordance with Horizons’ values and beliefs as reflected in its Mission and Vision.
• Possesses ability to understand and follow all Agency policies and procedures.
• Must be able to lift 20 pounds, use the phone to communicate and exit the building in a crisis.
• Team Player. Able to work cohesively with co-workers and managers or directors of service programs.
• Communicate in a timely and professional manner.
• Complete all tasks in a timely and accurate manner.
• Due to the sensitive nature of daily Business Office activities, must always demonstrate a high degree of trustworthiness.