Accounts Receivable Audit Specialist

About Us

Waste Harmonics is a managed service provider in the waste industry. We provide a comprehensive outsourced waste management consolidation service for companies and corporations with up to 5,000+ locations. We work with diverse business clients across the United States and several Canadian provinces to deliver cost savings and complete consolidation of invoicing, as well as proven recycling and sustainability strategies.

Our Mission: We provide companies with waste and recycling management that can only come from industry-leading customer service, innovative technology, and a total commitment to transparent and collaborative partnerships.

Our Motto: Acknowledge. Respond. Follow-up. It's what we do!

Exciting News: Waste Harmonics and Keter Environmental Services have united to create a powerful force in environmental solutions. Join our dynamic team to be a part of this new era in sustainability.

Visit https://wasteharmonics.com/ for more information.

Comprehensive Benefits Package

• Medical Insurance - The high deductible option is 100% paid by the company for employees and dependents
• Health Savings Accounts (HSA) with generous company contributions
• Dental Insurance - The company pays 100% for employees and dependents
• Holidays - Six paid days; Two paid floating days
• Paid Time Off - Immediately upon hire, employees start to accrue 15 days
• 401(k) Retirement Savings with Company Match; Immediate Vesting
• Short & Long Term Disability Insurance / Term Life Insurance - The company pays 100% of the premium
• Employee Assistance Program (EAP)
• Free lunch - Every Tuesday and Thursday, the company brings in a variety of lunch options for employees

Job purpose

The Account receivable Specialist is responsible for maintaining accurate billing and customer data on Industrial accounts. The Account receivable Specialist is also responsible for collaborating with other departments on onboarding new accounts.

Duties and responsibilities

• Processes monthly billing; ensuring timeliness and accuracy of each customer invoice.
• Research billing discrepancies and resolves billing issues.
• Effectively maneuvers through multiple systems to invoice correctly.
• Works closely with the Account Management team to ensure invoicing coincides with the contract.
• Reviews and communicates discrepancies of missing rates, or missing hauls to the appropriate team.
• Open to new processes that would create more efficient, accurate billing.
• Regularly finds ways for a more effective workflow, process improvement and automation in close collaboration with other departments.
• Prepares reports on an as needed basis.

*Perform other duties as assigned.

Qualifications

• Bachelor’s Degree/Associate Degree in Business or Accounting
• Strong analytical skills.
• Detail oriented individual with strong problem-solving skills.
• Team player who strives to achieve department goals.
• Solid communication skills and positive attitude.
• Quick learner and consistent in meeting deadlines.
• Excellent prioritizing skills and ability to work in fast pace environment.
• Proficient in Excel, Word, PowerPoint, and Outlook office 365.

Work Conditions/Physical Requirements

• ***This is a 5 day a week, in person role in our Victor, NY office.
• Primarily an office environment. Noise level is low. Ability to work after normal business hours as needed is required.

Direct reports

This position has no supervisory responsibilities.