Bookkeeper

LHH Recruitment Solutions is partnering with a non-profit o hire a Bookkeeper for a contract opportunity in Woodland, California. In this role you will report to the Director of Accounting. Your responsibilities will include accounts payable, accounts receivable, and grant accounting. You will also assist with financial statements and manage report development.

 

KEY DUTIES & RESPONSIBILITIES

 

· Receives, allocates, and posts funds received by organization (e.g., cash, checks, credit card payments) electronically, timely and accurately, and in compliance with local, state, and federal government reporting requirements.

· Responsible for inputting invoices from Agency donation pickups and providing monthly statements to same. Responsible for monitoring past due invoices and informing Programs and Nutrition Center personnel when agency accounts have exceeded limits.

· Responsible for maintaining food purchase spreadsheet, gathering invoices, BOL’s and processing payments.

· Responsible for updating food value inventory in accounting software (GJE) with data from Director of Operations and food purchasing spreadsheet. Directly reconciles purchased food in inventory software (P2) with accounting software for accuracy.

· Receives invoices, verifies and prints checks for signature, then mails them to organizational vendors; uses spreadsheets and/or electronic databases for tasks, timely and accurately, and in compliance with local, state and federal government reporting requirements.

· As backup to Accountant, reviews timesheets and verifies approvals for electronic payroll, makes corrections as needed, identifies possible discrepancies, and inputs other charges as needed for electronic processing and payment. Assists in the reconciling of payroll and electronic time tracking reports monthly; and performs final paycheck calculations. Also, maintains accurate records of payroll documentation and transactions.

· Verifies expenses and receivables on financial statements, ledgers and accounts for errors and makes appropriate corrections or refers to Director of Accounting if errors are of a complex nature. Also, prepares management reports related to accounts payable and receivables.

· Responsible for gathering appropriate expense documents (invoices/payroll reports) monthly/quarterly and completing reimbursement forms per funding agency as assigned by the Director of Accounting. Serve as backup to all other grant billing in the absence of the Grant Accountant.

· Updates Standard Operating Procedures as needed.

· Processes annual 1099 reporting timely and accurately.

· Processes quarterly sales use tax payments.

· Occasionally drives to bank for related bookkeeping or administrative duties (e.g. deposits).

· Provide accounting and administrative support as needed.

· Perform all other duties as assigned.

 

DESIRED SKILLS & BACKGROUND

 

· Strong experience in all facets of accounting in accordance with Generally Accepted Accounting Principles (GAAP) activities, especially related to grants.

· Experience with payroll and nonprofit accounting

· Experience in Oracle NetSuite highly preferred, or extensive experience in similar accounting software.

· Experience in accounts payable and receivable and electronic payroll systems; reconciling accounts; and using spreadsheets and electronic databases. Experience assisting with financial reporting preferred.

· Strong math and organizing skills.

· Knowledge of quarterly sales tax use and 1099 preparation.

· Assists with preparing documentation for an audit.

· Experience in the creation and use of Excel spreadsheets.

· Able to learn and use electronic systems and databases effectively and efficiently.

· Excellent communication (written and oral) skills.

· Strong telephone and customer service skills.

· Focus on details and accuracy in all aspects of duties.

· Able to perform general clerical duties, including but not limited to, photocopying, faxing, mailings, and filing accurately and timely.

· Able to manage a busy load of data entry transactions with accuracy.

· Able to manage multiple tasks, frequent interruptions, and deadlines with flexibility.

· Able to work effectively and efficiently alone or as part of a team.

· Able to maintain confidentiality in all aspects of donor, client, staff, and nonprofit partner activities and information.

 

NEXT STEPS

 

 Please include your current resume with your online application.

 

 

Pay Details: $26.00 to $30.00 per hour

Search managed by: George Devine

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.