Accounts Payable Associate

Georgia's Wildcat Paving a branch of Pave America, is hiring a Accounts Payable Associate for a contract position in Conyers, Georgia.

Position Overview:
The Accounts Payable Associate will be responsible for managing all aspects of the accounts payable process, ensuring accurate and timely payments to vendors while maintaining compliance with company policies and procedures. This role requires a keen attention to detail, strong communication skills, and the ability to work effectively both independently and as part of a team. This position will report to the Controller/ Director of Operations.

Pave America, a member of the Trivest portfolio of companies, is the nation’s leading asphalt and concrete service provider. From repairs and maintenance to new pavement and concrete installations, our team of experienced professionals is known for delivering high-quality pavement solution services and exceeding client expectations.

​​​​​Key Responsibilities:

1. Process invoices received from vendors, ensuring accuracy and completeness of documentation.
2. Match invoices with purchase orders and receiving documents to verify proper authorization and approval.
3. Code invoices accurately and enter them into the accounting system for payment processing.
4. Reconcile vendor statements and resolve any discrepancies in a timely manner.
5. Prepare and process weekly check runs and electronic payments, adhering to payment terms and schedules.
6. Communicate with vendors regarding payment inquiries and resolve any issues or disputes.
7. Assist in month-end closing activities, including credit card account reconciliations.
8. Maintain organized and up-to-date accounts payable files and records.
9. Collaborate with other departments to ensure timely and accurate processing of invoices and payments.
10. Assist with ad hoc projects and tasks as assigned by the Accounting Manager or Finance Director.
11. Match all invoices with the jobs they refer to, this may include contacting subcontractors for their work order information.
12. Request all COIs from agent per customer request.
13. Fill out all new/ existing vendor packets, prequalification, and credit applications
14. Assist with all RMIS Requests.
15. Handle all insurance back-end requests, work with Safety officer to maintain correct information (Liability, and Auto insurance)
16. Upload all receipts given from the field to the appropriate Credit card or purchase order.
17. Calculate insurance cost for subcontractors and input bills based on their insurance status.

Qualifications:

- Bachelor’s degree in Business Administration or related field preferred.
- 1-3 years of experience in accounts payable or general accounting role.
- Proficiency in accounting software (NetSuite a plus) and Microsoft Excel.
- Strong understanding of accounts payable principles and practices.
- Excellent attention to detail and accuracy in data entry and processing.
- Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment.
- Strong analytical and problem-solving skills.
- Excellent communication and interpersonal skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.

At Pave America, our people mean everything. From work crew members to administrative assistants, our employees are the backbone of the business. That’s why we’re always searching for new talent to take our team to the next level. Pave America and it's companies offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being.

If you are interested in learning more about a career with Georgia's Wildcat Paving as an AP Associate, apply today!