Director of Records and Registration

Position: Director of Records and Registration Classification: Administration Department: Student Services Report to: Dean of Students General Job Summary: Primary responsibility is to direct, coordinate, and supervise all aspects of student records, registrations, graduation, and records personnel. Consult with Deans, supervisors, faculty, and other responsible personnel to create registration schedules and procedures. Analyze statistical data on registration for use in formulating policies and future planning. Direct preparation and issuance of student transcripts. Prepare commencement list. Evaluate academic records of students applying for admission and graduation. Compile information such as class schedules and graduation requirements for publication in school bulletins and catalogs. Coordinate dissemination of information to students on registration, graduation, and other procedural requirements. “Customer Service” is required of this position. % of TIME Essential Duties/Responsibilities Constant (67-100%) 1. Supervise, coordinate, and manage all phases and aspects of student records, registration, and personnel. 2. Maintain student records according to College procedures and legal requirements in a secure environment. 3. Access student records on computer systems to record new data or make changes. Frequent (34-66%) 1. Direct the preparation and distribution of course offerings in a timely manner. 2. Review, sort, and distribute class lists each term, process grades from instructors according to established procedures and direct processes for notifying students of grades and student academic status. 3. Meet with students, faculty, and administrators to resolve problems and issues relating to student records. 4. Assist in updating official publications of the College. 5. Review transcripts from other schools and grant credit accordingly, consulting with Deans and faculty as needed. 6. Correspond with students regarding academic progress. Occasional (10-33%) 1. Serve on college committees as assigned. 2. Plan and organize graduation ceremonies. 3. Provide information to other colleges or universities. 4. Provide leadership and oversight of an automated degree audit system and document imaging. 5. Provide leadership in campus compliance with federal and state regulations such as FERPA. 6. Participate in state, regional, and national organizations benefiting the Records office function. 7. Prepare and monitor the Records department budget. 8. Certify student-athletes meet NJCAA Eligibility requirements for participation. Knowledge, Skills, and Abilities: Knowledge of all aspects of student records, maintaining a student-centered focus. Ability to effectively interact with students, parents, faculty, and colleagues. Ability to access, input, and retrieve information from a computer with ability to utilize various programs related to desktop publishing. Represent the College in a positive manner to employees, students, visitors, and the general public. Must be enthusiastic and energetic in the performance of assigned duties and responsibilities. Demonstrated ability to utilize correct English, grammar, punctuation, and arithmetic. Ability to read and understand written and oral instructions or communications. Ability to efficiently perform tasks in an environment of frequent interruptions. Ability to assume responsibility, deal effectively with problems and exercise good judgment when making decisions. Ability to effectively supervise, manage, and relate to personnel in diverse areas. Special Demands: Sedentary to light work. Position involves sitting most of the time; exerting up to 20 pounds of force occasionally (10-33%). Stooping, kneeling, crouching, pushing, and pulling occasionally (10-33%). Walking, lifting, and grasping frequently (34-66%). Talking, hearing, viewing various types of close visual work, and repetitive motion constantly (67-100%). Required to travel utilizing personal vehicle. Must have valid driver’s license, good driving record, and provide proof of insurance. Employment with Iowa Lakes Community College is dependent upon successful passage of a criminal background check. Must be legally eligible to work in the United States without employer sponsorship. The statements contained herein reflect general details as necessary to describe the essential functions, job duties/responsibilities, and performance expectations of the job, which should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned. Minimum Qualifications: Bachelor’s Degree in a related area required, Master’s Degree preferred. Three years of experience in an educational institution as a registrar, assistant registrar or related area, a strong computer background and supervisory experience desired. Knowledge of state and federal requirements relating to student records and registration required. Salary: $69,400 for a 260-day contract Fringe Benefits: Paid sick leave, vacation, and holidays. Employee health, dental and vision insurance. Partially funded family insurance available. Employee life and disability insurance. Employee retirement plan. Application Process: The following items must be included in your application packet before it will be considered a complete application:  Employment Application form  Applicant Confidential Information form (This data is used to comply with government required affirmative action record keeping only and is not used for applicant screening purposes.)  A letter addressing your qualifications for the position  A resume  A copy of transcripts, with originals due upon hiring Only complete application packets will be considered for the position vacancy. Position open until filled. Review of applications will begin April 15, 2024. View complete job description and application process at www.iowalakes.edu/employment. Contact Lynn Miller at lmmiller@iowalakes.edu or 712-362-0409. Iowa Lakes Community College, Human Resources, 19 South 7th Street, Estherville, IA 51334. Non-Discrimination/Equal Opportunity Statement It is the policy of Iowa Lakes Community College not to discriminate on the basis of race, color, national origin, sex, disability, age (employment), sexual orientation, gender identity, creed, religion and actual or potential parental, family or marital status in its programs, activities, or employment practices as required by the Iowa Code §§216.6 and 216.9, Titles VI and VII of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d and 2000e), the Equal Pay Act of 1973 (29 U.S.C. § 206, et seq.), Title IX (Educational Amendments, 20 U.S.C §§ 1681 – 1688), Section 504 (Rehabilitation Act of 1973, 29 U.S.C. § 794), and Title II of the Americans with Disabilities Act (42 U.S.C. § 12101, et seq.). If you have questions or complaints related to compliance with this policy, please contact Kathy Muller, Equity & Title IX Coordinator, 19 South 7th Street, Estherville, IA 51334, 712-362-0433, kmuller@iowalakes.edu, or the Director of the Office for Civil Rights, U.S. Department of Education, John C. Kluczynski Federal Building, 230 S. Dearborn Street, 37th Floor, Chicago, IL 60604-7204, phone number 312-730-1560, fax 312-730-1576, TDD 800-877-8339, email OCR.Chicago@ed.gov. A formal discrimination complaint process is published in the Student Handbook, Employee Handbook, and the Affirmative Action Plan of the College.