Project Coordinator

This role is ONSITE in Warwick RI

The IIM BPO Project Coordinator/Manager is responsible for Conversion Services/Document Management Solutions that form the basis of the information Services. This responsibility includes project supervision, resource monitoring, and assistance with reporting and development of specialized programs for tracking and organization per contract. The IIM BPO Project Coordinator/Manager coordinates relationships with other members within the KMBS IIM Practice to complete timely project schedules. The IIM BPO Project Coordinator/Manager has overall responsibilities for BPO Project Supervisors, Production/Imaging Technicians, Project Coordinators, and Assistants. The IIM BPO Project Coordinator/Manager will often be responsible for numerous projects running simultaneously in possibly many work locations.

Contacts

The position requires contact with applications and technical support personnel from computer hardware and software companies. The IIM BPO Project Coordinator/Manager will accompany management in sales presentations. An overall working relationship with all IIM personnel is desired.

Essential Position Functions:

• Ability to fully understand a document capture project using analysis, planning and strong management skills to implement and complete on time, and within budget
• Ability to understand and write the Standard Operating Procedure (SOP) of scanning projects from start to finish
• Ability to travel to short-term onsite client projects, both locally or within the U.S
• Ability to work with a wide level of client personnel, such as Project and IT points of contact
• Ability to work with a wide level of IIM personnel - Sales, Account Managers, Professional Services, etc.
• Responsible for creating the project Statement of Work (SOW)
• Responsible for providing project estimates based on the scope of work and volumes
• Ability to communicate both written and verbal reports and updates on projects
• Ability to learn new software programs and use them in appropriate situations
• Provide budget and project tracking with the various MS Office products including MS Excel and Project
• Ability to accommodate a flexible work schedule
• Willingness to "pitch in" on various tasks, as needed
• Work closely with Sales and Marketing to provide support and knowledge expertise on new opportunities, new projects, and assigned projects
• Ability to keep all levels of management, sales and marketing, and finance/accounting updated with accurate and timely project status and tracking
• Work closely with Clients to include face-to-face meetings, regular telephone contact and continuous reporting and updating on project status
• Act as the liaison between IIM BPO staff and Clients on on-site work
• Assist Technical Director with daily supervision of project and personnel
• Ability to perform routine drop-offs/pickups of boxes of client documents
• Ability to quality check work progress and output
• Be responsible for output of the assigned team
• Ability to assist/perform job setup and breakdown
• Ability to plan paper capture solutions and recognize bottle-necks/breakpoints in the process
• Ability to fully document project through SOP's, workflow diagrams, station instructions, and after project review
• Relay critical information in a timely manner to the Technical Director; to include:
  o Customer concerns
  o Equipment breakdown/failures
  o Software failures
• Responsibility for project logistics to include chain of custody, inventory, tracking, requests, and exception handling
• Attention to detail and focused on quality output

Education Requirements

• Four- year college degree or satisfactory completion of a business or project management curriculum from an accredited school is highly desirable

Experience Requirements

• Mid-level position with 4 years of business experience or 4 years of related hardware/software applications used within KMBS IIM BPO
• Ability to express complex technical concepts effectively, both verbally and in writing
• Ability to work well with people from many different disciplines with varying degrees of technical experience
• Understanding of various document capture methods and software.
• Excellent customer service skills

Konica Minolta's journey started 150 years ago, with a vision to see and do things differently. We innovate for the good of society and the world. The same purpose that kept us moving then, keeps us moving now. Konica Minolta Business Solutions U.S.A., Inc. is reshaping and revolutionizing the workplace to achieve true connectivity through the . The company guides and supports its clients' digital transformation through its expansive office technology portfolio, including IT Services (), intelligent information management, managed print services and industrial and commercial print solutions. Konica Minolta has been included on CRN's MSP 500 list nine times and The World Technology Awards named the company a finalist in the IT Software category. Konica Minolta has been recognized as the #1 Brand for Customer Loyalty in the MFP Office Copier Market by Brand Keys for sixteen consecutive years, and is proud to be ranked on the . The company received Keypoint Intelligence's BLI 2021 A3 Line of The Year Award and BLI 2021-2023 Most Color Consistent A3 Brand Award for its . Konica Minolta, Inc. has been named to the Dow Jones Sustainability World Index for nine consecutive years and has spent six years on the Global 100 Most Sustainable Corporations in the World . Konica Minolta partners with its clients to give shape to ideas and works to bring value to our society. For more information, please visit us and follow Konica Minolta on , , and .

Konica Minolta is an equal opportunity and affirmative action employer. We consider all qualified applicants for employment without regard to race, color, religion, creed, national origin, sex, pregnancy, age, sexual orientation, transgender status, gender identity, disability, alienage or citizenship status, marital status or partnership status, genetic information, veteran status or any other characteristic protected under applicable law.