Office Administrator (Hybrid)

Responsibilities

• Provide administrative support to Operations, Sales, Customer Care, Supply Chain, and Payables teams
• Generate and update reports
• Produce and update spreadsheets as needed
• Keep management informed by reviewing and analyzing special reports, compiling information and identifying trends
• Communicate with clients and internal stakeholders regarding payment inquiries and discrepancies
• Prepare correspondence and communicate with clients
• Submit order requests and invoices through Oracle
• Submit quotes and other documents through Conga
• Assist Customer Care team with processing returns and issuing refunds
• Oversee planning and logistics associated with company events and large team meetings
• Assist with planning and coordinating quarterly company events
• Manage internal communications including office updates and newsletters per the guidance of Operations team
• Field internal and external general office inquiries
• Create and maintain liaison with external agencies and suppliers/vendors
• Assist as needed with facilities management inquiries for the office
• Maintain and order necessary office supplies from appropriate vendors
• Perform other duties as assigned

Qualifications

• BS in relevant field preferred.
• Administrative experience preferred.
• Experience in the healthcare field preferred.
• Ability to develop, implement and understand general company operations, workflows and procedures as appropriate.
• Ability to work with little to no supervision, but with good judgement to know when to involve others or ask for guidance.
• Excellent communication and project management skills.
• Strong interpersonal skills.
• Must be able to handle highly sensitive and confidential information.
• Excellent computer skills required including Microsoft Office, Word, Excel, Project and PowerPoint.
• Strong organizational skills and attention to detail.
• Ability to set example and maintain a positive culture and environment for company.
• Ability to work in a fast-paced environment and be a fast learner.
• Excellent problem-solving skills and ability to quickly arrive at appropriate solutions to problems.
• Outstanding verbal and written communication.

Physical & Lifting Requirements

• Lifting Requirements - light work or exerting up to 20 pounds of force frequently.
• Physical Requirements - stationary positioning, moving, operating, ascending/descending, communicating and observing.
• Use of equipment and tools necessary to perform essential job functions.