Payroll Clerk

OSITION SUMMARY: The Payroll Clerk is under the direct supervision of the Director of Finance. Primary duties for the individual in this position are the processing of bi-weekly payroll for over 100 employees. The payroll clerk will also enter journals and assist with grant/expenditure reporting, accounts payable tasks, and cash balance verification.

PAYROLL DUTIES AND RESPONSIBILITIES:

· Process/coordinate bi-weekly payroll for over 100 employees (full and part-time employees along with 10-month classroom staff employees; hourly and exempt staff).

· Record general ledger entries for payroll, 401K, and workers comp insurance to the accounting system.

· Reconcile insurance premiums with employee deductions on a regular basis.

· Reconcile leave time with the payroll system.

· Verify that timesheets have been turned in and approved. Follow-up with supervisors as needed to ensure timesheet information is accurate.

· Enter salary increases in the payroll system when approved.

· Process journal vouchers for accrued vacation leave on a monthly basis.

· Run or create payroll reports as needed for directors.

ACCOUNTS RECEIVABLE DUTIES AND RESPONSIBILITIES:

· Process all receipts (cash, check, electronic). Determine funding codes (cash/GL account, revenue account, fund), enter deposit information in the financial system, prepare deposits for the bank, and ensure funds are deposited in the appropriate bank account.

· Maintain receipt documentation.

ACCOUNTS PAYABLE AND OTHER DUTIES:

· Assist with accounts payable entry and related tasks as needed.

· Assist with grant and other reporting.

· Create and maintain spreadsheets related to payroll, accounts receivables, and other fiscal items. Run reports from financial system to review/reconcile fiscal transactions, and when data requested by staff. Export data from financial system to Excel and assist with the creation and/or maintenance of fiscal spreadsheets.

· Other office and fiscal duties as assigned. May be requested to attend fiscal or grant trainings.

ADDITIONAL:

· Must be able to sit for extended periods of time.

· Must be able to spend extended periods of time looking at a computer display.

· Must have a valid Driver's license.

· Must be able to lift 20 lbs.

QUALIFICATIONS:

· High School Diploma or GED required. Associate degree preferred in accounting, business, or related field.

· Previous experience with fund accounting, payroll, and journal vouchers preferred.

· Knowledge of double entry accounting.

· Above average computer skills (Windows, Microsoft Office – Word, Excel and Outlook, financial systems) – including proficiency in Excel, knowledge of Excel formulas, ability to import/export data, and create reports.

· Above average math skills, excellent organizational skills, and attention to detail.

· Ability to pass required background and health tests.

· Ability to work independently and with a team.

QUALIFICATIONS:

· High School Diploma or GED required. Associate degree preferred in accounting, business, or related field.

· Previous experience with fund accounting, payroll, and journal vouchers preferred.

· Knowledge of double-entry accounting.

· Above average computer skills (Windows, Microsoft Office – Word, Excel and Outlook, financial systems) – including proficiency in Excel, knowledge of Excel formulas, ability to import/export data, and create reports.

· Above-average math skills, excellent organizational skills, and attention to detail.

· Ability to pass required background and health tests.

· Ability to work independently and with a team.