Clerk

At Wilson County Motors, we are committed to an environment where the customer is always treated with respect and dignity. We are a family owned and operated business since 1927 and our employees are our most valuable resource. Growth is encouraged through diligence, teamwork & creativity. Above all, there is the highest standard of honesty and integrity when conducting business.

POSITION: Clerk

REPORTS TO: Controller

The Clerk is responsible for controlling cash flow through the timely processing of car deals, contracts, deposits, and bank funding. Responsible for the security, organization, and completeness of car deal files located in the general office

ESSENTIAL DUTIES:

• Responsible for being the primary biller of all retail and fleet vehicle deals.
• Review car deals submitted to accounting and verify all required documentation has been completed and all required legal disclosure has been obtained (i.e., buyers guide, right to privacy, etc.)
• Process contracts, assuring all contract "stips" are attached (i.e., driver's license, bill of sale, title app, insurance verification, etc.) and all customer signatures are in place. Be sure to make copies of all information for our files.
• Verify "We Owes" are correctly costed and documented. Preparing any required bird dog fees or other we owe payments.
• Verify all down-payment proceeds have been appropriately recorded and receipted.
• Verify computation of dealer gross profit and calculation of salesperson commissions.
• Submit contract packets to lien holders as needed.
• Promptly finalize and post car deals, verifying the accuracy of general ledger postings.
  
• Verify contract funding received inclusive of reserve funding verifying to general ledger postings.
• Inform the finance department of any funding shortages.
• Reconcile sales department gross profit to accounting department gross profit.
  
• Submit trade information to the Inventory Clerk for processing.
• Pay off all trade-in vehicles.
• Calculate and post driver compensation reports.
• Other duties as assigned.

REQUIRED QUALIFICATIONS

• High school, GED, or similar
• A minimum of three months of experience performing accounting duties
• Ability to perform basic mathematical calculations
• Proficient with using a computer for work

PREFERRED QUALIFICATIONS

• Experience working in an accounting department of an automotive dealership
• Strong experience with using Microsoft Excel
• Demonstrated ability to be organized at work
• Detailed in performing assigned tasks
• Bilingual speaking (Spanish/English)

ABILITIES NEEDED TO PERFORM DUTIES:

• Ability to arrive at work on time.
• Familiarity with payroll systems.
• Professionalism when communicating by phone or email.

WORKING CONDITIONS:

The employee will be sitting at a desk and working with a computer for long periods—Ability to lift 20 LBS. The work will be performed in an open-office environment with other team members.

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday