Warehouse Administrative Assistant

Position: Warehouse Administrative Assistant

Salary: Starting $22 per hour

Hours: Monday-Friday

Location: Ayer, MA

The leading provider of conventional, Non-GMO Project verified and organic oils to the ingredients, foodservice and retail markets is seeking a full-time warehouse administrative assistant. 

BASIC FUNCTIONS

Position is responsible for coordinating daily schedules and administrative tasks with the Warehouse Supervisors. 

MANAGEMENT SCOPE 

The position develops and directs the activities of: 

1.  Production: managing records of raw materials, overseeing de-palletizing of production lines, and ensuring proper scanning and storing of products. 
2. Warehouse and Shipping: overseeing and recording loading and unloading activities, monitoring stock rotation, warehouse moves, and general material documentation. 
3. Inter-Company Transfers: ensuring timely and accurate scanning, processing, and

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:  

• Maintains reliable and consistent attendance record.
• Provides a positive example of leadership and serves as a backup to the Warehouse Supervisor when needed.
• Collaborates with the Warehouse Manager and Warehouse Supervisor to implement new processes and procedures.
• Actively tracks, documents, and supports the achievement of warehousing goals.
• Organizes production schedules to plan for product placement in the warehouse.
• Ensures proper stock rotation using FIFO principles.
• Monitors and documents the supply of raw materials to production lines.
• Manages and documents the unloading of inbound trucks and verifies quantities with shippers.
• Handles documentation and ensures accuracy of product placement and storage.
• Processes and signs for incoming paperwork and outbound orders in E21.
• Assists and participates in mandatory physical inventory as required.
• Verifies and processes transfer-trailer documentation as needed.
• Is available for periodic overtime or weekend work as needed.
• Helps maintain a neat, clean, and organized warehouse environment.

MINIMUM QUALIFICATIONS 

• High School Diploma or equivalency.
• Fluent in English.
• Minimum of 1 year in warehousing or logistics administration.
• Experience with ERP systems and RF Scanners is a plus.

PHYSICAL REQUIREMENTS 

• Lifting or stacking cases up to 50 pounds 
• Sitting for Long periods 

EQUIPMENT USED 

• Pallet Jack 
• Electric Pallet Jack 
• Manual Hand Jack 
• RF Scanners 
• Computer 
• Label software and Label Printer 

WORKING ENVIRONMENT 

Fast-paced, driven, and team-oriented atmosphere focused on efficiency, productivity, and cooperation. 

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