Facilities Manager

Position Summary

The Penland Facilities Manager works under the director of facilities and grounds and is responsible for the day-to-day maintenance and projects on all property buildings and associated utilities. Central to the position is the execution of long and short-range facilities planning goals in accordance with annual capital and operating budgets. The position supervises maintenance technicians as well as numerous contracted service providers. They are part of the larger facilities and grounds team and work collaboratively to ensure smooth department processes and projects. This is an administrative, technical, and service position and is a mid-level leadership position.

Primary Responsibilities

• Works closely with the director of facilities and grounds and the operations and grounds managers to ensure smooth daily operations of the school with regard to facilities.
• In accordance with Penland policies and procedures and OSHA requirements, maintains safe daily facility operations regarding construction, campus operations, fire hazards, road hazards, and hazardous waste disposal.
• Collaborates across all school areas to integrate operational needs and building maintenance, repairs, and new construction. Coordinates with operations on areas overlapping between housekeeping and maintenance.
• Manages the work order system with regard to facilities-related requests.
• Coordinates work assignments for facilities staff members in general maintenance and manages all facility-related contracted services workers; assists directly in the work of staff as time permits.
• Carries out supervisory responsibilities in accordance with Penland's policies. Responsibilities include training employees, assigning and directing work, completing annual work plans for self and staff, evaluating staff performance, addressing complaints, and resolving problems.
• Develops and manages the execution of the annual operating budgets for facilities.
• Manages capital expenditure projects less than $30,000 in cost.
• Seeks competitive prices for services and oversees service providers as required to properly maintain and improve the property.
• Implements a comprehensive plan for maintaining existing facilities, including scheduling needed repairs, preventive maintenance, and long-term renovations.
• Maintains operation of the Penland water supply system. Responsible for maintaining the water system in accordance with generally accepted practices in the field.
• Implementation of the hazardous waste program, including hazardous waste scheduling, pick-ups, proper labeling, storage, and disposal of hazardous waste generated on campus. Is trained, or will be trained upon hiring, in the safe handling of hazardous waste.
• Maintains internal maintenance schedules and repair records for all HVAC systems, fire alarms, fire extinguishers, fire suppression systems, air compressors, and major studio equipment.
• Manages an on-call system for emergencies during evenings, weekends, and holidays. Plans for winter weather and its impact on campus (including winterizing buildings, road clearance, and snow removal on paths).
• Functions as liaison to state and county officials as appropriate to the position; remains up to date on government and industry information and regulations that may impact the school.
• Prepares clear, concise, complete, and accurate reports and correspondence; maintains accurate records.
• Maintains accurate records related to all operations, including county and state-regulated systems such as water, hazardous waste, life safety, and septic.
• Implements energy savings programs.
• Responsible for purchasing maintenance and construction supplies and materials and exploring options for bulk purchasing and storage.
• Support in the implementation of the school's July 4th fireworks event.
• Performs additional duties as assigned.

Qualifications

• A general understanding of the field of craft.
• A minimum of three years of experience in the construction-related field with facility management responsibility and one year of supervisory responsibility, or equivalent institutional knowledge.
• Experience with operations and capital budget preparation, budget tracking, management, and reporting.
• Experience managing contracts, contractors and reading construction documents.
• Consistent history of meeting deadlines and budgets.
• Track record of managing service, cost, and quality as priorities.
• General knowledge of building codes and OSHA regulations and sensitivity to historic preservation and principles of universal access.
• Knowledge of sustainable building and land development practices.
• Efficient time management and organizational skills and be able to manage a varied workload with multiple assignments and demanding priorities.
• Must have strong strategic planning, problem-solving, and analytical skills as well as good interpersonal skills and ability to motivate others.
• A bachelor's degree in any field is required.
• Certification in first aid and CPR (which will be provided by Penland annually).
• Solid experience with Microsoft (Word, Excel, PowerPoint) and Google Suite products. Must have a strong knowledge of spreadsheet management software.
• Must have a valid driver's license.
• Must be willing to reside within a 20-mile radius of campus.
• Must have a good sense of humor and a hands-on philosophy.

Physical Demands

This position is physically demanding and requires the employee to perform strenuous work for extended periods. The employee must be able to walk unaided up and down hills and over uneven terrain, bend, stoop, reach above their head, have use of fine and gross motor skills, and work in close quarters. The employee must regularly lift and/or move objects. The employee must have normal visual acuity at near and far distances with correction and hear the spoken word with correction. The employee must handle hazardous and flammable materials safely. The position demands frequent exposure to inclement weather.

Compensation

This is a full-time, exempt, year-round, benefits-eligible position. The salary range for this position is $46,273 to $54,438 and is negotiable based on the skills and experience you bring to the position.

Benefits

We take care of our staff through a wide range of benefits. For your wellness, we offer multiple medical plans, vision, dental, long-term disability, life insurance, and an EAP program. This includes generous vacation, sick, extended sick, floating holiday leave programs, access to studios, free classes, two paid sabbaticals, meals during programming, and other discounts. New staff are offered interim housing if you are moving into the areas. We have other generous benefits that we can explore more during the interview process.