Sr. Billing Coordinator

JOB PURPOSE/SUMMARY: Responsible for all activities, including technical support, related to pricing and processing of invoices for ship and barge assist work and associated other activities of Saltchuk Marine companies and Subsidiaries marine tug and barge work and associated marine activities. ESSENTIAL FUNCTIONS: * Evaluates jobs, prices and processes invoices. * Reviews contracts in order to maintain internal, regional rate tables. Cross trains with other billing team members including knowledge of their invoice processes and procedures * Assists department manager in reviewing and advising billing users of invoice processes and procedures as required. * Coordinates with sales, customer service and operations on daily basis for detailed information and special instructions necessary to perform invoice processing. * Responds to on-going customer invoice requests/inquires, invoice adjustment processes and invoice emailing requirements. * Provide support to the sales and finance department with special reports as requested, including: * Historical rate and/or fuel price information * Revenue breakdown and analysis * Coordinates with accounts receivable department to set-up new customer accounts and/or make changes to an account. * Participates in month-end accounting close procedures including: * Preparation of revenue accruals by region and profit center * Monthly internal billing adjustment report * Prepares monthly customer incentive/commission and billing reports. * Provides weekly update of fuel price guidelines used for pricing. * Adheres to all department processes, procedures and controls. * During daily processing, critiques current practices for potential process improvements and works with department leader to vet the changes and potentially put into practice. * Participates in appropriate meetings for process improvements. * Documents process changes if they currently exist and creates new documentation for those processes that are not documented. * Able to efficiently utilize the company ERP system to maximize daily output to keep up with the processing volume * Performs special duties and other projects as assigned. * Accomplishes all tasks as appropriately assigned or requested. * Understands the process for preparing end of month customer utilization reports * Performs special duties and other projects as assigned. * Adheres to all company policies. * Accomplishes all tasks as appropriately assigned or requested. KNOWLEDGE SKILLS AND ABILITIES: * Understanding and interpretation of customer contracts, agreements and rate tables. * Ability to understand current procedures and provide relevant feedback for improvements in the process and documentation. * Proven ability to understand and efficiently utilize relevant systems to maximize processing output on a daily basis. * Problem solving, mathematical and organizational skills. * Basic accounting, computer systems and state & federal law requirements. * Strong verbal and written communication skills/abilities. * Basic knowledge of the SAP financial system. MINIMUM REQUIREMENTS: This position generally requires a college degree in Business Administration or related field with accounting and finance understanding and minimum five years of related experience. COMPENSATION: Pay for this position will be between $71,325 and 106,988 annually. BENEFITS: This position will accrue 10 days of vacation a year. Accrued vacation will be vested and available for use after successfully completing six (6) months of service. Our benefits program also includes: * The benefit program includes medical, dental, and vision coverage for you and your family. * Life insurance equal to two times annual base salary. * Accidental death and dismemberment insurance. Long term disability insurance. * 401k program with a 4% match, vested immediately; and a company paid discretionary contribution of an additional 3% subject to a six (6) year vesting. * Employee Assistance Program. * Flexible Spending Accounts. * Business travel assistance program. * Other voluntary benefits are available for purchase via payroll deduction at group rates. * Nine (9) paid holidays with two (2) additional floating holidays available after six (6) months of service. * Full time employees will accrue ninety-six (96) hours of sick leave per year, up to a maximum of 1,040 hours. * Bereavement Leave - three (3) paid days off for a death in the immediate family, or five (5) days off if travel greater than 500 miles is required. * Fully paid ORCA transportation card. * Tuition reimbursement. Saltchuk Marine Shared Services is an Equal Opportunity - Affirmative Action Employer and a VEVRAA Federal Contractor. We are committed to a diverse workforce and taking affirmative action to employ and advance in employment qualified women, minorities, individuals with disabilities and protected veterans. SMSS is a drug-free employer and a participant of the E-Verify Employment Verification Program. Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled