Office Manager (Temporary)

Office Manager (TEMPORARY):

Job mission

The Office Manager is responsible is an important interface between our front-line Service & Support Engineers, Sales Managers and Application Engineers and the customers to ensure that the customer receives the highest quality of service and support.

What you will be doing:

• Answering the phone, taking messages, transferring calls to appropriate people (small number).
• Literacy in MS Outlook, MS Word, MS Excel and MS Teams is a pre requisite.
• Knowledge of MS dynamics or other ERP system would be an advantage.
• Opening and closing office with alarm codes
• Shipping and receiving packages and handling mail
• Outcalls to customers informing them of spare part status, preventative maintenance schedules, billing and accounts receivable.
• Digital file organization and maintenance on server
• Liaising with the cleaners and paying water and electricity bill etc.
• Stocking kitchen items like coffee, other drinks and snacks etc.

Knowledge and experience

Work experience

• At least 2 years’ experience in a customer facing admin or logistics roll
• Detail orientated task experience
• Good organizational and multi-tasking abilities
• Basic working knowledge of ERP, MEP, WMS or other similar systems
• Basic experience with logistics and warehousing (internal shipments and freight a plus)

Requirements:

• Ability to work independently and cope with ambiguity
• Excellent social, written and verbal communication skills
• Ability to take direction