ACCOUNTANT

ACCOUNTANT
MONTGOMERY, AL

DO YOU HAVE NON-PROFIT / GRANTS MANAGEMENT EXPERIENCE?

Employee Benefits: Paid leave by accrual – 10 days sick, 11 days vacation (additional vacation days can be accrued after 5 years of employment), and up to 5 days of administrative leave; 17 paid holidays; 401k retirement plan; health, dental, vision, life, and disability insurance; Cafeteria/FLEX spending accounts

About the Role: The Accountant reports to the CEO and supports our operations by performing and managing daily accounting operations, grants, benefits administration, reporting, internal controls, and compliance. Our Association will employ the Accountant as an at-will employee.

Education and Experience:
• Bachelor’s degree in accounting required
• Certified Public Accountant or Master’s degree preferred.
• A minimum of 5 years of related finance and accounting experience with exposure to grant accounting and compliance is required.
• Nonprofit and grants management experience preferred.

Knowledge, Skills, and Abilities:
• Knowledge and applicability of cost accounting and Generally Accepted Accounting Principles.
• Knowledge of financially related federal and state regulations and familiarity with nonprofit accounting practices.
• Knowledge of organizational structure and accounting-related workflow, and operating procedures.
• Knowledge of enterprise accounting systems with the ability to quickly learn Sage Intacct accounting software platform.
• Strong organizational, analytical, problem-solving, and time-management skills.
• Excellent computer skills and demonstrated proficiency in Microsoft Office.
• Ability to communicate effectively, both orally and in writing.
• Ability to translate financial information into actionable data.
• Ability to work collaboratively and effectively with other staff, association members, government agencies, and related stakeholders.
• Ability to work autonomously, organize multiple tasks, and meet deadlines through a proactive work style.

Essential Duties:
1. Lead Financial Operations and Financial Compliance
• Actively perform day-to-day activities related to accounts, ledgers, financial software, budgeting, and reporting systems to ensure policies and procedures follow generally accepted accounting principles (GAAP).
• Daily use of Sage Intacct for accounting, financial analysis, and reporting, while serving as the administrator for the platform, including account security, grant budget entries, and budget adjustments.
• Coordinate with vendors to maintain accounting software and make recommendations for maximizing software functionality.
• Work with the retirement plan administrator to assure legal compliance, make timely contributions, and file all appropriate reports.
• Prepare and facilitate the annual fiscal and single audit including interacting with independent auditors and providing all schedules and data requested.
• Ensure all statutory requirements of the organization are met including necessary federal, state, and local tax filings and related activities.
• Ensure compliance with internal controls and related guidelines for accounting transactions.
• Ensure compliance with monthly federal suspension/debarment requirements for staff, vendors, and related entities.
• Oversee procurement, contract management, and corporate insurance policies.
• Administer and oversee record retention following federal, state, and corporate policies.

2. Lead Financial Planning and Sustainability Efforts
• Maintain a comprehensive understanding of our financial position, forecast opportunities, and challenges, and proactively work with leadership to plan action.
• Provide training and support to staff and members in the areas of budget development, management, fiscal accountability, and finance procedures following GAPP and other related requirements.
• Meet at least monthly with leadership to present financial statements, financial status, and other requested financial information.
• Develop, monitor, and report our annual operational budget to maximize available revenue, manage expenses, and ensure a balanced budget to meet organizational objectives.
• Identify and analyze financial trends to support development and management decisions.
• Support efforts to identify, develop, plan, and apply for new revenue opportunities.
• Oversee fund investments.

3. Manage the Financial Aspects of the Association’s Operations, Grants, and Contracts:
• Utilize general cost accounting, reporting, and other related standards following GAAP.
• Develop and maintain knowledge in federal and state grants and contract management and contribute ideas for the development of sound financial management and compliance practices.
• Process, reconcile, and manage payable and receivable accounts, payroll, fund and staff allocation reporting, general ledger entries, bank reconciliations, cash management, FLEX program, staff reimbursement, and close the monthly books following federal, state, and corporate policies.
• Prepare monthly financial reports to track assets, liabilities, profit and loss, budget management, staff allocations, AR, and related financial activities.
• Meet monthly with program directors and CEO to monitor and review financial reports and recommend adjustments as necessary.
• File monthly, quarterly, and annual reports to appropriate funders related to fund draws and expenditures.
• Provide budgets for new funding proposals, create financial progress reports, and contribute financial and budget data for continuing proposals, carryover, and budget revision requests.
• Assist organizational departments in developing and managing budgets that meet grant and operational needs to prevent over-expenditure of funds, and ineligible expenditures, and ensure awards are fully expended.

4. Administer and Monitor Grants and Related Activities
• Grant development and timely submission.
• Federal and internal grant reporting.
• Accurately post and track all funds receipts and expenditures to the correct program funding source following related federal and accounting standards.
• File monthly, quarterly, and annual reports to appropriate funders related to funds use expenditures and program reports.
• Funds management and related coordination with the related Department to ensure expenses are incurred following the approved spending plan.
• Maintain compliance with overarching federal grant regulations.

5. Manage Staff Benefits Administration
• Secure, manage, and administer staff compensation and benefits including payroll, leave management, insurance, retirement, and related programs.
• Maintain knowledge and application of federal, state, and local compensation laws and benefit regulations to assure legal compliance.
• Assure legal compliance with personnel records including, but not limited to, time and effort reporting.

6. Develop and Administer Accounting and Related Policies and Procedures
• Maintain knowledge of our policies, procedures, and software.
• Develop, administer, and monitor corporate financial and accounting policies and procedures with annual reviews and recommendations for revisions to the CEO.
• Provide training and support to staff and members on finance and accounting policies and procedures.

Supervisory Responsibilities: None. Career path opportunities are available for qualified individuals desiring upward promotion which include supervisory responsibility.

Work Environment and Physical Requirements:
• Normal office environment.
• Prolonged periods sitting, use of computer, monitor, and keyboard.
• Occasional lifting of lightweight boxes; must be able to lift 15-20 pounds.
• Occasional in-state and national travel to health centers, educational conferences, and meetings (estimated at 10% annually).

Employee Benefits: Paid leave by accrual – 10 days sick, 11 days vacation (additional vacation days can be accrued after 5 years of employment), and up to 5 days of administrative leave; 17 paid holidays; 401k retirement plan; health, dental, vision, life, and disability insurance; Cafeteria/FLEX spending accounts.