DSC Legal Assistant

Position Summary:

The DSC Legal Assistant will provide coverage for legal assistants who are out of the office on leave and/or vacation. They will also provide additional administrative support for all attorneys, paralegals, and staff. This would include drafting and revising pleadings, preparing correspondence, transcribing dictation and hearings, working conversions and document cleanup and formatting per attorney, paralegal, and staff management specifications, eFiling, and assisting Document Services Center when time permits.

Essential Functions:

• Provide backup legal assistance for assigned legal assistants who are out of the office for medical/maternity leaves, extended vacations, or coverage for practice group legal assistants, special tasks or additional administrative assistance when needed.
• Provide assistance to the DSC specialists, attorneys, and staff with overflow work and special projects. This may include preparing/revising/redacting documents, creating Table of Contents/Table of Authorities, scanning/converting documents transcribing handwritten notes or digital dictation, working with Word, Excel, PowerPoint, Workshare Compare, various databases, PDF documents, and assisting on large projects.
• Provide needed support to other departments in the Firm and provide assistance to regional offices when requested.
• Prepare PowerPoint presentations, nametags, handouts, and other needs for Firm seminars and events.
• Assist with eFilings when requested.
• Create special reports as assigned like the Daily Docket, Potential Conflicts, and other monthly reports.
• Help answer department phones, resolve document issues, and provide just-in-time training when needed to team members and/or staff.

Knowledge, Skills and Abilities Required:

• Deadline and detail oriented
• Ability to type 45+ wpm
• Intermediate MS Word skills
• Intermediate digital transcription skills
• Knowledge of PowerPoint and Excel software applications
• Intermediate knowledge of Table of Contents – manual marking and Styles generated
• Knowledge of PDF conversions
• Knowledge of PDF Bates labeling and redaction
• Ability to problem-solve document issues
• Excellent interpersonal communication skills, both verbal and written
• Excellent organization and prioritization skills
• Excellent proofreading skills
• Ability to concentrate and focus on successful task completion
• eFiling knowledge

Knowledge, Skills and Abilities Preferred:

• Various database knowledge
• PDF form fields

Education and Experience:

• High school diploma or equivalent required.
• 1 - 3 years of experience in similar field required.
• 1 - 2 years of legal assistance experience preferred.

Equal Opportunity Employer:

Vorys, Sater, Seymour and Pease LLP (Vorys) does not discriminate in hiring or terms and conditions of employment because of an individual’s sex, race, age, religion, national origin, ancestry, color, sexual orientation, gender identity, genetic information, marital status, military/veteran status, disability or any other characteristic protected by local, state or federal law. Vorys only hires individuals authorized for employment in the United States.