Construction Administrative Assistant

We are seeking a skilled construction administrative assistant for our busy construction company. They will help us communicate with vendors and clients, work with subcontractors, help manage construction budgets and purchase orders, and help us with special projects. Previous experience in the industry is helpful, but not required. The successful applicant will have a few years of administrative support experience, excellent computer and time management skills, and be extremely organized. If this sounds like a great fit, please apply today!

$20 hourly

• Answer and direct phone calls in a professional and courteous manner 
• Greet and assist visitors in a friendly and welcoming manner 
• Schedule appointments and maintain calendars 
• Assist with collecting payments, and writing receipts 
• Perform data entry and maintain electronic and paper records  
• Assist Project Manager in creating construction draws
• Assist Project Manager in creation and maintaining of project budgets and purchase orders
• Ensure all necessary lien waivers are received and processed with each draw
• File notices on the State Construction Registry
• Ensure all trade insurance certificates and licenses are current
• Coordinate with Company President on annual insurance renewals
• Ensure all paperwork with title company and lender is filled out and submitted for closings

• Excellent analytical and problem-solving skills
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other office software 
• Ability to prioritize tasks and work under tight deadlines
• Strong communication and interpersonal skills
• Attention to detail and accuracy
• Ability to maintain confidentiality of financial information
• Ability to learn new processes and computer programs quickly

Velocity Homes is the premier home builder in Southern Utah and has a proven record in building fine, award-winning homes for its customers. We are the recognized experts in turning customer dreams into reality. We have deep local roots and have assembled a team of designers and craftspeople who create and build awesome homes. Velocity Homes customers expect and receive a standard of service that defines our competitive advantage – quality, craftsmanship, and dedicated support. Velocity Homes strives to provide excellent service to each and every homeowner. By exceeding customer and homeowner expectations in service and quality, Velocity Homes provides a home you want to spend time in.