ACCOUNTING CLERK

Key Responsibilities:

• Reconcile packing slips with invoices.
• Ensure all packing slips are completed with date and signature.
• Sort, Code, and match invoices
• Alert Management of Unusual or Questionable Invoices or Prices
• Obtain approval for all Non-PO Invoices
• Enter and Scan Invoices through SAP daily.
• Research and resolve invoice discrepancies and issues.
• Review Reports for Posted goods receipts missing invoices.
• Create Check Requests for non-PO payments.
• Monitor all vendor payment agreements to find discounts that can be used to reduce invoice amounts.
• Monitor accounts to ensure payments are up to date.
• Maintain invoice filing.
• Reconcile payable reports weekly to confirm that all amounts paid were accurate.
• Print, obtain signatures and mail checks for invoices due.
• Prepare files for ACH Payments
• Post journal entries
• Correspond with Vendors and respond to Inquiries.
• Reconcile Vendor Statements to current AP in the system.
• Provide supporting documentation for audits.
• Backup for partner AP position as necessary
• Maintain Confidentiality of organizational information

Professional Experience:

• 2-3 years accounts payable experience preferred.
• Experience in MS Office and ability to operate computerized accounting and spreadsheet programs.

Education and specialized skills profile:

• High School Diploma or GED
• Associate degree or equivalent from a two-year college or technical school or equivalent combination of education and experience
• Ability to calculate, post and manage accounting figures and financial records.
• General Math Skills
• High degree of accuracy, diligence, and confidentiality
• Excellent data entry skills
• Excellent analytical, problem solving and decision-making skills.
• Effective verbal, listening and written communication skills.
• Effective organizational, stress and time management skills
• Demonstrates a sense of urgency and ability to meet deadlines.
• Ability to work independently or as a team member.
• Ability to work with a diverse group of people.
• Experience in SAP preferred.
• High comfort level working at a rapid pace.

Environment and Behavioral profile:

• Candidate must be able to complete task under little to no supervision, should have the ability to multitask in a demanding environment.
• Regularly speak clearly so listeners can understand.
• Frequently work in on projects that require deadlines.

Linguistic Profile:

• English language skills (oral and written) are necessary to successfully complete the appropriate scope of work.

Mobility and Physical Requirement profile:

• Work location is Barnwell.
• The Manufacturing environment is not air conditioned or climate controlled.
• Regularly walk long distances while recording inventory count information
• Regularly spend long hours sitting and using office equipment and computers
• Regularly move from sitting to standing positions effortlessly
• Regularly spend long hours in intense concentration reviewing and entering financial information into a computer
• Frequently bend to file and maintain files

Key relationships (internal and external stakeholder)

• Internal – Purchasing, Supply Chain department, Shipping/Receiving Dept, Accounting Manager, VP Finance Department, Auditors
• External – Vendors, Auditors