Site Based Manager

PROGRAM: Head Start
EMPLOYMENT STATUS: Exempt
DEPARTMENT: Education
JOB CLASSIFICATION: Regular, Full-time
REPORTS TO: Curriculum and Instruction Coordinator
WORKING DAYS: Monday - Friday
SUPERVISES: Teachers, Assistant Teachers & Volunteers

GENERAL DESCRIPTION:
This position requires coordinating moderate to difficult tasks that are child center related and performing these assigned tasks with some independent judgment under close supervision of the Program Director and/or Site Base Management and Facilities Coordinator.

ESSENTIAL DUTIES:

• Safety and Security
  • Provide a safe and secure environment for children, parents, and all center staff.
  • Maintain upkeep of center.
  • Conduct monthly safety meetings and training.
  • Conduct monthly fire drills and quarterly severe weather drills.
• Staff Supervision
  • Design, plan, and conduct staff development/training sessions.
  • Assist Head Start center classroom staff in addressing childrens behavior, disturbances, and classroom crises.
  • Oversee the implementation of the Head Start Curriculum.
  • Create and supervise center staff work schedules.
  • Conduct classroom observations.
  • Mentor, direct, counsel, support, and model expected behavior for teachers, assistant teachers, and volunteers.
  • Evaluate all center staff performance acknowledging positive performance and implementing progressive discipline per Agency Policy as necessary for negative performance.
  • Review, secure signatures, and post lesson plans.
  • Supervise for implementation of lesson plans and then followup implementation discrepancies.
  • Verify compliance and completion of childrens individual folders.
• Administration
  • Be on call for center needs 24 hours a day seven days per week.
  • Participate in ARD meetings; oversee and implement the resulting objectives.
  • Collect, review, verify, correct, sign, copy, and submit Center Staff Timesheets.
  • Collect, review, verify, correct, sign, copy, and submit Head Start Center Childrens Attendance Monthly Reports.
  • Distribute Agency information to center staff and other interested persons. (i.e. information regarding graduation, field trips, Halloween, etc.).
  • Provide classroom materials and forms for staff as needed.
  • Maintain, monitor, and submit annually to Head Start Program Director the Head Start Center Staff Attendance Tracking Form.
  • Request Head Start center supplies and prepare Purchase Orders.
  • Collect Head Start classroom inventories annually.
  • Plan and participate in center staff or children staffings.
  • Organize Agency-wide and center level functions, i.e. graduation, carnivals, etc.
  • Conduct monthly cluster staff meetings.
  • Participate in the development, research, and creation of the Head Start classroom curriculum.
  • Interview applicants for center staff positions, and recommend appropriate applicants for employment.
  • Initiate Head Start center Accident / Incident Parent Notification Form regarding accidents, incidents, health, environmental issues, etc.
  • Initiate Head Start center Advisory Forms.
• Compliance
  • Maintain center compliance of Head Start Performance Standards.
  • Maintain center compliance of TDPRS Minimum Standards.
  • Substitute in the classroom as needed to maintain staff / child ratio.
  • Oversee, monitor, and maintain the Average Daily Attendance (ADA) and intervene in excessive absence situations.
  • Conduct childrens hearing and vision screening.
• Family Service Coordination
  • Oversee the planning and implementation of center parent meetings and then monitor meetings.
  • Oversee the Head Start center (Cafe Mananero) parent morning coffee session;
  • Conduct parent / staff conferences.
  • Recruit, train, and supervise Head Start center parent volunteers.
• Professional Growth, Certification, and Professionalism
  • Maintain personal (Area Manager) professional certifications, i.e. First Aid, CPR, Food Handler, CDA, hearing / vision, etc.
  • Maintain Head Start center staffs professional folder.
  • Attend professional growth training sessions.
• Other duties
  • Performs monthly safety survey which exposes center safety hazards.
  • Attends various social events and serves on committees throughout the year.
  • Oversees parent orientation when Education Coordinator is unavailable.
  • Perform other duties as assigned by the Head Start Program Director.

PHYSICAL REQUIREMENTS OF ESSENTIAL DUTIES:

• Normal physical activity includes frequent sitting, standing, and walking in a usual workday.
• Requires occasional twisting at desk when answering phone or typing at computer.
• Requires retrieving files by pulling & pushing filing cabinet drawers with occasional bending, stooping, squatting, kneeling, and reaching above shoulder level.
• Requires employee to lift and carry heavy objects such as boxes of supplies and children.
• Requires use of the five senses (hearing, seeing, touching, smelling, and tasting) to perform various job duties and in dealing with staff, clients, and outside.
• Requires employee to use hands, arms, feet, legs, neck and head while performing Agency tasks.
• Requires employee to occasionally crawl and twist in performing duties.
• Requires frequent speaking/hearing abilities with staff, co-workers, parents, and supervisor.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Accepts responsibility for the direction, control, planning and implementation of program activities, events, and tasks.
• Able to gather relevant data, conduct an analysis, and arrive at conclusions in order to develop recommendations for management action on various cost related issues.
• Demonstrates effective leadership, management, and training skills.
• Deals with people beyond giving and receiving instructions--is courteous, cooperative, conscientious, and tactful in dealing with employees and the public.
• Performs job duties in a precise, thorough, and meticulous manner.
• Able to handle various projects at the same time in an effective manner.
• Knowledgeable of office practices and administrative procedures and possesses the ability to interpret and properly apply policies, rules, and regulations.
• Demonstrates effective verbal and written communication skills towards all Agency staff and the general public.
• Performs under stress when confronted with emergency, critical, unusual, or dangerous situations.
• Requires ability to plan, direct, and review the work of subordinate personnel.
• Able to effectively use a computer, spreadsheet, and word processing software.
• Dresses in appropriate business attire and is professional in appearance and mannerisms.
• Ability to maintain regular and punctual attendance.

MINIMUM QUALIFICATIONS:

• GED or High School diploma with a :
  • Child Development Associate (CDA) Credential or
  • Certified Child Care Professional credential, with six college hours in management, or
• An associate of applied science degree in child development, or closely related field is preferred ("closely related field" - any educational instruction pertaining to the growth, development, physical or mental care, or education of children ages birth through 13 years)
• Two years of experience in early childhood is required as a minimum qualification for this position.
• Must successfully pass a pre-employment drug test.
• Must successfully pass and submit a pre-employment TB test and must successfully pass and submit a TB test annually thereafter.
• Requires 30 clock hours of training each year to meet TDPRS requirements.
• Must successfully pass a post offer initial physical examination within two weeks from date of hire and must successfully pass and submit a physical examination report every five (5) years of employment.
• Must successfully complete and maintain the following examinations, permits, and certifications:
  • Within two (2) weeks of employment
    • Food Handler's permit -Renewed every two years by expiration date
    • First Aid certification - Renewed every two (2) years
    • CPR Infant/Child certification - Renewed every two year by expiration date
• Requires certification by the Texas Dept. of Health in vision & hearing screenings.
• Must have transportation and current liability coverage on vehicle to be used in the performance of job duties. Moderate travel on a daily basis may be required.
• Must possess a valid Texas Driver's license (Operators-Class C), and driving record must be approved by insurance company on an annual basis.
• Able to effectively use a computer, spreadsheet, and word processing software.
• Dresses in appropriate business attire and is professional in appearance and mannerisms.
• Proof of work eligibility must be provided.