Business Office Manager- Columbus Colony for Elderly Care

Community Name:

Columbus Colony for Elderly CareThe Business Office Manager is responsible for directing the overall business office activities in accordance with current applicable federal, state and local standards, guidelines and regulations; and, as directed by the Administrator, assuring proper administrative procedures are maintained at all times.

Essential Functions Statement(s)

• Balances census in AR system to 24 hour nursing report or equivalent source document
• Verifies accuracy of resident master information in the AR system based upon admission paperwork and updates as necessary
• Adjusts Accounts Receivable and Statistical Reports, when necessary
• Gathers A/R ancillary charges
• Compares amounts on charge slips/invoices and credit notices with rate and charge schedules
• Processes invoices relating to A/R ancillary charges in a timely manner
• Posts charges to individual accounts
• Maintains Medicare Part A and Part B logs
• Posts charges to individual accounts
• Records cash receipts into the A/R system
• Computes and records cash receipt source documents
• Prepares Cash Receipt Report when monies are received and deposited; Matches and attaches appropriate receipt/remittance documents to Cash Receipts form
• Prepares billing forms, reports, and/or any attachments for third party pay sources
• Reviews aged receivables report
• Researches past due accounts
• Prepares private pay statements
• Consults with department heads to resolve errors in accounts
• Maintains Individual Collection records on past due residents
• Notifies Administrator of any resident accounts older than 30 days
• Answers telephone inquiries and routine correspondence concerning amount of resident account balances
• Works closely with the COunty Ohio Job and Family Services for Medicaid eligible residents and updates A/R system accordingly
• Prepares and submits required Medicare and insurance/HMO billing forms to UCHM
• Prepares and submits Medicaid billing, submits corrected bills as necessary
• May order office supplies
• Reconciles Petty Cash Log if applicable
• Prepares and distributes resident funds
• Oversees disbursement of resident funds withdrawals and deposits received by receptionist
• Reconciles Facility Resident Funds by reconciling transaction journal, resident petty cash and resident ledger cards
• Prepares and distributes residents fund account statements
• Ensures facility safe is locked when unattended (if the safe is located in the business office)

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.