Payroll Analyst

Are you ready to take your career to the next level? Regional strives to positively impact the financial lives of our customers.

For over 35 years, our Team Members have been passionate about supporting customers through their financial challenges in life. They take pleasure in finding solutions and lending a helping hand, both to our customers and our communities. As we continue to grow and become a national brand in consumer financing, we hope you'll consider us for future career opportunities.

If you are looking to make a meaningful impact in people's lives by bringing a personal touch to finances, join our team today!

Job Description

The Payroll Analyst is responsible for timely and accurate multi-state payroll processing for 1,500+ employees while following company policy and procedures along with federal and state regulations. This is a 'hands-on' position, and in coordination with Human Resources oversees the preparation, documentation and disbursement of all payroll checks, direct deposits, employee and employer taxes, retirement contributions as well as other benefits. This position works closely with business partners to respond to all payroll needs and responds to questions and requests as efficiently as possible. The Payroll Analyst reviews, monitors, and documents all payroll related processes and procedures ensure the integrity of payroll operations and reporting. The right person for this position will have the ability to communicate with team members of all levels.

Duties and Responsibilities

Processing & Reporting

• Collaborator on payroll processing, payroll records, and payroll data.

• Assist with entry and audits to accurately process semimonthly disbursement to 1,500+ employees consistent with federal, state, and local wage and hour laws.

• Audit timekeeping records for compliance with established standards and company policies.

• Provides input on auditing processes to the ensure the integrity of payroll system data relating to employee wages, benefits, and PTO time,exemptions, insurance deductions, job titles, and departments.

• Review and verify wages computed by payroll system using audit reports and follow through on error corrections prior to processing each semi-monthly payroll.

  • Assist Senior Payroll Analyst to ensure accuracy and compliance regarding employee pay, including all wage adjustments, bonuses, garnishments, benefits, and taxes.

• Record and monitor employee reimbursed expenses and enforce Company policy on allowed/proper reimbursements.

• Independently works with third party payroll processor to ensure registration of all city, county, state and federal taxes.

• Coordinate with accounting team for payroll-related monthly, quarterly, and year end reporting including payroll G/L account reconciliations.

• Assist with the preparation of internal payroll reports, including weekly, monthly, quarterly, year-end reports, and ad-hoc reports as requested by management (gross payroll, hours worked, PTO accrual, tax deductions, benefit deductions, etc.).

• Assist in preparing and maintain all reporting and statistical questionnaires for government agencies.

• Collaborates with Senior Payroll Analyst to maintain records of leave pay and nontaxable wages.

• Provide assistance with third party vendors in the preparation and dissemination of payroll.

• Work with Human Resources on a regular basis to assure complete coordination of pay, benefits, and deductions procedures.

• Collaborate with 3rd Party Payroll Processor, Treasury, and Accounts Payable on third party remittances (tax agencies, regulatory agencies, benefits/insurance vendors, etc.) to ensure that payments and pay checks are delivered on time and accurately.

• Communicate actively with Operations, Human Resources, Finance, and other key departments to review cross-departmental impacts, reconcile all payroll reporting, and resolve payroll problems.

Payroll Taxes & Regulatory Compliance

• Ensure compliance with federal, state, and local laws and regulations on an ongoing basis and take necessary steps to implement change.

• Provide direction, support, and guidance to Human Resources and management regarding regulatory changes.

• Coordinate with Human Resources, Finance, and external auditors on the annual 401(k) audit to provide information in a timely manner.

• Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.

Policy & Procedure

• Review and analyze current payroll, benefits, and tax procedures in order to recommend and implement changes leading to best-practice operations.

• Follow and continue to evaluate procedures for auditing of timekeeping records for compliance.

• Assist with the documenting of standard operating procedures, ensuring accurate collection of inputs, and monitoring of effective audit controls.

Minimum Qualifications

• 1 - 3 years overall payroll experience.

• Experience payroll processing for at least 1,500 employees.

• Payroll Processing experience in a multi-unit, multi-state environment.

• Experience working with a third-party payroll processor.

• Experience working with the payroll of varied employees including executive, bonused, exempt and non-exempt employees

• Knowledge of statutory requirements related to pay, wage and hour, health and welfare, and multi-state payroll tax.

• Knowledge of overall HR business process delivery model helpful.

• Ability to interpret and apply federal, state, local income, and social security taxes.

• Experience with multiple bonus plans.

• Complete understanding and practical application of best practices for all payroll processing, payroll systems, payroll accounting, and payroll tax.

• Experience in the financial services industry and experience in a public company a plus.

Critical Competencies

• Ability to work closely with and effectively communicate with team members at all levels of the organization.

• Excellent communication skills: verbal, written, and presentation.

• Exceptional technical, analytical, and problem-solving skills.

• Ability to analyze business and technical processes and determine ways for efficiency.

• Poise under pressure.

• High level of integrity and ability to maintain employee confidentiality and guard sensitive business information.

• Excellent organizational skills and attention to detail a must.

• Strong analytical abilities, including the ability to troubleshoot problems, recognize areas for process improvements, and identify and communicate trends.

• Ability to prioritize, manage time and resources effectively, and adapt to rapidly changing priorities.

• Ability to provide coaching, feedback, and corrective action to all levels of team members.

• Proven ability to positively influence individuals at all levels of the organization and build rapport with demonstrated leadership capabilities.

• Self-motivated with the ability to work independently.

• Demonstrated analytical capacity and strong business/financial acumen.

• Technically savvy and proficient in Microsoft Office programs, including excel.

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Regional is an equal opportunity employer and does not discriminate on the basis of race, color, religion, creed, national origin, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, transgender status, age, disability, genetic information, veteran status, uniform service, or any other characteristic protected by applicable law ("Protected Characteristics"). Regional's policy of non-discrimination applies to all phases of the employment process and relationship, including, but not limited to, recruitment and selection; compensation and benefits; professional development and training; promotions and opportunities; transfers; social and recreational programs; layoff; and terminations.