Administrative Assistant (Contract)

Our Story

Founded in 2008, Hightower is a wealth management firm that provides investment, financial and retirement planning services to individuals, foundations and family offices, as well as 401(k) consulting and cash management services to corporations. Hightower's capital solutions, operational support services, size and scale empower its vibrant community of independent-minded wealth advisors to grow their businesses and help their clients achieve their vision of "well-th. rebalanced." Based in Chicago with advisors across the U.S., we operate as a registered investment advisor (RIA).

Our commitment to our culture is demonstrated every day through the Hightower Way. By joining Hightower, you will build a community of inclusive relationships, take proactive ownership, embrace others' perspectives, and have an uncompromising dedication to excellence.

Please note that this is a contract role - you will be paid an hourly rate.

What You'll Do

• Serve as a Hightower brand ambassador by upholding The Hightower Way cultural elements - Mission, Purpose, V.A.L.U.E. Experience, Commitment and Standards, promoting excellence in the internal and external client experience during every encounter
• Improve consistency in every client and colleague encounter by embodying the core principles of our Hightower V.A.L.U.E. Experience (Validate, Actively Listen, Leverage Resources, Understand Ownership, Express Gratitude)
• Partner with cross-discipline team members to support collaboration and promote a positive client experience
• Manage calendars, meeting planning, agendas, and travel itineraries in conjunction with Sr. Executive Assistants
• Liaison between internal teams, foster communication, and teamwork
• Provide backup support for assistants and office staff during absences and times of heavy workflow
• Coordinate with the administrative staff to secure meeting and office spaces, enter outside guests into the security portal
• Schedule and ship corporate gifts and meeting materials
• Assist with office management responsibilities as needed such as meeting room prep, in-office events, ordering supplies and catered lunches, and restocking the kitchen

What You'll Bring

• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Ability to prioritize and work under pressure
• Detail oriented with an ability to multi-task
• Enthusiastic, professional, and excellent at building relationships
• Previous administrative experience

What We Offer

• Hybrid Model Work Schedule (50% in office)
• We commit to a transparent, people-first environment where talent is maximized through our diverse, equitable and inclusive community
• We nurture a spirit of belonging, are energized by challenges, celebrate our successes, and achieve individual and collective well-th goals

AN EQUAL OPPORTUNITY EMPLOYER: Hightower is an equal opportunity employer and does not discriminate based upon race, color, religion, sex, sexual orientation, pregnancy, marital status, national origin, citizenship, veteran status, ancestry, age (over 40), physical or mental disability, medical condition (cancer-related), gender identity or expression, genetic information including sickle cell or hemoglobin C trait, or any other consideration made unlawful by applicable federal, state, or local law.

You are a U.S. citizen, U.S. permanent resident or possess other unrestricted U.S. work authorization and will not require sponsorship for U.S. work authorization now or anytime in the future.