FIRE FIGHTING COMMISSION COORDINATOR - 04022024-56456

Job Information

LOCATION OF (1) POSITION TO BE FILLED: DEPARTMENT OF COMMERCE & INSURANCE, FIRE PREVENTION DIVISION, BEDFORD COUNTY

Qualifications

1. A valid Tennessee vehicle operator's license will be required for employment in this classification.
2. Must be certified as a Fire Instructor I and Fire Officer I.

Summary

Responsibilities

1. Analyzes test banks by evaluating the relevance of each test question and ensuring that questions are correlated with national standards.
2. Analyzes updates and/or creates practical job performance requirements based on national standards.
3. Correlates job performance requirements by evaluating the relevance of those requirements to national standards.

1. Influences non-participating fire departments to engage in commission certification programs by demonstrating the advantages of participation.

1. Coordinates workload with internal and external stakeholders as required facilitating timely and accurate task completion.
2. Coordinates activities of practical test evaluators and other contractors to ensure compliance with commission rules, policies and standards.

1. Determines the work schedule for contract vendors for training, advising and administrating tests by using calendars and lists to ensure timely and accurate completion of work.

1. Estimates contract vendor's time or quantity of events needed to train, advise, or administer tests to ensure cost effectiveness.

1. Audits the training programs of individual fire departments to ensure compliance with commission rules.
2. Evaluates fire department and contract vendor's compliance with applicable rules, laws and standards.
3. Assists the director with evaluating the commission's compliance with accreditation standards.
4. Ensures that recognized safety standards are followed by participants in all training and testing activities.

1. Assists director in establishing and maintaining strategic plans for long range goals and objectives

1. Identifies the educational needs of others as related to Fire Fighting Commission programs.
2. Develops formal training programs or courses for approval by the commission.
3. Instructs fire service personnel in subject matter related to the Fire Fighting Commission by utilizing multiple teaching methods and techniques.

1. Assesses the value, importance, and quality of the work performed by contract vendors.
2. Reviews contract vendor's invoices to ensure that contract obligations are being met.
3. Grades written practical examinations for various levels of certification according to commission standards.
4. Assists contract vendors with conducting practical or written examinations.

1. Compiles and tabulates fire fighter education pay supplement data in order to verify the information from participating fire departments.
2. Tabulates practical examination scores to determine grade received and passing status.

1. Interprets Fire Fighting Commission rules, regulations, policies and procedures to enhance communication with stakeholders and ensure compliance with national standards.

1. Understands each of the Commission's certification levels and categories, for maintaining compliance with current commission standards, policies and rules.
2. Maintains a current knowledge of national standards (i.e. NFPA IFSAC, Pro Board, and OSHA) as they relate to Fire Fighting Commission certification and accreditation.
3. Augments professional development by attending training, seminars and conferences.

1. Obtains information from fire departments across the state of Tennessee in order to improve certification programs of the Fire Fighting Commission as well enhance fire fighter safety standards.
2. Gains information in order to promote fire department participation in the Fire Fighting Commission programs.
3. Observes and receives information such as in-service training hours related to the disbursement of fire fighter educational pay supplement.
4. Gathers statistical data related to statutory and accreditation requirements necessary for reporting.

1. Monitors participant practical and written test outcomes in order to detect or assess problems.
2. Monitors participant practical and written test content in order to determine or confirm validity of test metrics.
3. Monitors testing event for integrity and security of the testing environment.
4. Monitors testing event to ensure an appropriate testing environment without distraction or interruption.

1. Updates fire departments on changes related to accreditation and/or actions by the commission.
2. Updates organizations, associations and stakeholders on information related to the Fire Fighting Commission.
3. Participates in accreditation activities and developments related to national standards.
4. Responds to inquiries from internal and external stakeholders in a timely manner.

1. Maintains an open dialogue with internal business partners to ensure effective and efficient communication.
2. Provides effective and efficient communication with co-workers to ensure service continuity.
3. Communicates information between the contract vendors and the director.

1. Creates new ideas, relationships or systems for the enhancement of the Fire Fighting Commission programs and services.
2. Assists the director in developing new and innovative programs that enhance the capabilities of the Fire Fighting Commission.
3. Designs spreadsheets and tracking mechanisms to enhance the Fire Fighting Commission's productivity.

1. Assists in the training or mentoring of newer or less experienced co-workers.

1. Organizes and prioritizes personal workload using calendars and lists to ensure timely and accurate completion of work.
2. Incorporates last minute and unscheduled tasks in the current workload.

1. Networks with fire departments and peer groups thus facilitating the sharing of operational information and enhancing the Commission's programs.

1. Identifies quality training programs across the state and recommends implementation of elements of those programs in other fire departments.
2. Identifies changes related to accreditation and/or actions by the commission.
3. Works with the director of the Fire Fighting Commission to identify staffing changes within participating fire departments.
4. Identifies work priorities to ensure that most important work is completed first.

1. Utilizes office productivity software such as Microsoft PowerPoint, Outlook, Word, and Excel.
2. Utilizes search engines in order to research and remain up to date on relevant training, certification and accreditation information.
3. Enters data into commission database concerning test results, personal information, certification levels and annual training program submissions.

1. Maintains daily activity report and weekly status report for submission to director.
2. Maintains weekly itinerary report for submission to director.

1. Enters personal time (i.e. leave and overtime) and travel requests into the appropriate database as required.
2. Submits daily and weekly reports in a timely manner to the director.

1. Operates personal and/or state assigned vehicle in the performance of daily job duties.

1. Moves boxes of testing and administrative materials weighing up to fifty pounds.

Competencies

1. Functional/Technical Competency
2. Customer Focus
3. Planning
4. Integrity and Trust
5. Perspective
6. Managerial Courage
7. Presentation Skills
8. Drive for Results
9. Organizational Agility
10. Self-Development

1. Intermediate knowledge of fire service administration and operations
2. Knowledge of customer service principles
3. Knowledge of administration and management
4. Intermediate knowledge of training principles
5. Knowledge of office productivity software such as Microsoft Word, Excel, PowerPoint and Outlook
6. Basic knowledge of mathematics
7. Basic knowledge of law and government
8. Basic knowledge of media production techniques such as video streaming for training and meetings

1. Instruction Skills
2. Intermediate skill to informatively and effectively speak to both large and small groups
3. Skill to understand complex written information
4. Time Management Skills
5. Intermediate monitoring/assessment skills
6. Skill to produce informative and technically proficient reports and correspondence
7. Skill to coordinate and schedule testing, meetings, and others
8. Active Listening Skills
9. Critical Thinking Skills
10. Skill to manage resources provided by outside organizations to set up testing environments.
11. Basic Persuasion Skills

1. Oral Expression
2. The ability to quickly make sense of, combine, and organize information into meaningful patterns
3. Deductive Reasoning Ability
4. Inductive Reasoning Ability
5. Oral Comprehension
6. Problem Sensitivity

Tools & Equipment

1. Laptop
2. Copier
3. Presentation Equipment
4. Saws
5. Breathing Apparatus
6. Hand Tools
7. Hydraulic Extrication Equipment
8. Ladders
9. Belts
10. Fire Truck
11. Fire Hose & Nozzle
12. Thermal Imaging Camera
13. Portable Radio
14. Multi Media
15. Air Monitoring Equipment
16. Ropes
17. Medical Equipment

TN Driver Standards

State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications:

• A valid driver's license
• For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations.

Please include your Driver's License Information under the Licenses and Certifications section of your application.

**Agencies may allow an exception based on other factors.