Accounting Clerk

At Crestline we believe in offering our employees a work environment that allows for work-life balance. We offer a variety of benefits to our full-time team members. Benefits include some of the following:

• Medical, Vision, and Dental Insurance to fit the needs of our employees
• Company Match 401K 
• Paid Leave
• Pet Insurance for our furry friends
• Team Member Travel Discounts - We all need to get away sometime
• Great Employee Events and more   

The Inn at Virginia Tech and Skelton Conference Center is looking for an Accounts Receivable Clerk to join our accounting team. This is a full-time position. The starting hourly pay is between $18 - $22/hour, commensurate with experience.

The successful candidate for this role must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform essential functions.  

• Generates an accurate and organized invoice for all functions no later than three (5) days after their departure, including, but not limited to, copies of all BEO’s, photocopies of all miscellaneous charges and assorted backup as needed.
• Posts city ledger payments daily and maintain a payment log, including copies of all checks received.
• Maintains a log of advance deposits.
• Insures that all credit cards are transmitted to the processor on a daily basis and that they balance between transmittal and city ledger.
• Researches and responds to all credit card chargebacks in a timely manner.
• Researches and answers any guest inquiries in a timely manner.
• Posts all charges, rebates, etc. as needed.  All guest ledger transactions are to be recorded in Opera on a daily basis.
• Maintains City Ledger aging at standard according to Crestline SOP’s.
• Maintains City Ledger daily to ensure all outstanding balances are reviewed and cleared.
• Maintains complete accounts receivable files.
• Submits required daily/weekly AR reports in a timely manner
• Completes any special projects assigned and assists other accounting department associates as needed.
• Completes all job duties, and manager’s requests, in a warm, hospitable and welcoming manner.
• Responsible for knowing and abiding by all department, Crestline and hotel policies and procedures.
• Completes any special projects assigned and assists other accounting department associates as needed.

• Understands and abides by all safety protocols.
• Performs other duties as assigned.
• Always maintains positive guest relations.

Overview:

The Accounting Clerk will compile, compute, and record billing, accounting, statistical, and other numerical data for billing purposes and to keep financial records complete. Prepare billing invoices for services rendered or for delivery or shipment of goods. The Accounting Clerk will also perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.   

Key Duties & Responsibilities:

• Issues all purchase orders while maintaining an accurate and current purchase order log 
• Process payroll bi-weekly 
• Maintains all vendor files 
• Date stamps all new invoices and forwards them to the appropriate department heads. 
• Verifies that all invoices have been properly approved for payment. 
• Processes invoices into the accounts payable system daily. 
• Balance accounts payable to the general ledger daily. 
• Researches all vendor statements upon receipt and answers all vendor inquiries. 
• Analyzes vendor accounts and negotiates extended terms with vendors when cash is restricted. 
• Prepares analysis of accounts as necessary. 
• Adheres to the month-end closing schedule including the preparation of the month-end reports and all related general ledger reconciliations. 
• Maintains copies of all invoices relating to liquor taxes, use taxes, capital expenses, and balance sheet accounts. 
• Act as general cashier, prepare bank deposits daily, and responsible for making changes for all departments
• Invoice all direct bill accounts, clear all AR payments in PMS, and resolve any discrepancies
• Maintain a check log for all incoming checks
• Resolve any billing disputes with guests and vendors
• Monthly reconciliation of loyalty rewards

Education and Experience:

• High School Graduate or General Education Degree (GED).
• 6 plus months of experience in Accounting/Finance.
• Microsoft Office experience required. 

Crestline Hotels & Resorts is an Equal Opportunity Employer/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, sexual orientation, gender, identity, or disability status.