Grant and Project Support Coordinator, Intermediate OR Senior - Full-time / Part-time

Grant and Project Support Coordinator, Intermediate OR Senior

Location: Inst. for Human Development
Regular/Temporary: Regular
Job ID: 606383
Full/Part Time: Full-Time

Workplace Culture

NAU is a community devoted to student success and sustained by an unshakable commitment to our shared mission, vision, and values. We—faculty, staff, and administrators—thrive by combining our efforts and working side by side to further NAU's culture of excellence.



Special Information

This position is subject to the availability of funding. The incumbent is not eligible for Service Professional non-renewal notice, or Classified Staff layoff or recall status.

Job Description

The person hired is expected to be a contributing team member of IHD by supporting the mission of IHD to promote the full inclusion by advancing altitudes that value persons with disabilities and enhancing access to all aspects of the human experience and to align themselves with the primary vision of IHD that people with disabilities fully participate in all of life experiences.

The Institute for Human Development (IHD) - one of the oldest institutes at Northern Arizona University - is searching for a Grant and Project Support Coordinator, Intermediate or Senior to (a) serve an integral role on the research and evaluation team for coordinating post-award aspects of grants and contracts that have financial implications, (b) assist PIs with ongoing communication across NAU systems and project partners, and (c) provide general project support for launching new projects and wrapping up projects when near completion. This position may include training and supervising administrative staff, graduate, and undergraduate student workers in activities relating to grant proposal development and budget monitoring and reporting.

Essential Functions

INTERMEIDATE LEVEL

Pre-award: Grant/Agreement Development & Submission - 65%

• Coordinates and supports the development and writing of grant proposals, including large, interdisciplinary proposals involving faculty and staff in different departments, colleges, and units at the university as well as partners outside the university and international collaborators and resources.
• Works with IHD faculty and staff to develop grant proposal budgets and ensure that project budgets are in line with project needs and are within the guidelines of the funding agency and NAU.
• Creates budget narratives.
• Drafts Letters of Support and works with partners to obtain letters.
• Assists in the identification of other required documents (e.g., bio sketches, consortium agreements, subrecipient documents).
• Assist in the development and finalization of all grant or contract requirements.
• Assists in formatting proposals to meet agency requirements and guidelines.
• Coordinates communication with subrecipients and assure all subcontract documents are complete for submission.
• Acts as pre-and Post-award resource for all Institute personnel, with advanced knowledge of policies, practices, and procedures.
• Thoroughly researches sponsor guidelines for each proposal submission.
• Acts as liaison with Pre-Award Sponsored Projects team to ensure all documents are completed and submitted on time.
• Process and submit all forms needed in the Cayuse system (or other system as dictated by funding agency).
• Serves as an editor for the Institute's projects and programs and grant proposal development and submission.
• Reviews, routes, and monitors contracts for authorized signatures.

Post-Award: Financial Coordination & Sponsored Project Budget Monitoring - 20%

• Provides ad-hoc and back-up support to monitor spending on grants and works with other IHD personnel and the PI to ensure that expenses are being made in accordance to NAU and funding agency regulations.
• Monitors and maintains a system for recording and tracking grant/agreement proposals, awards and award amounts for the entire Institute.
• Enters submission information into the National Information and Reporting System (NIRS).
• Maintains a system of recording regarding funding agency requirements and forms, reference documentation, investigator profiles and curriculum vitae, abstracts and reference literature, and other pertinent material, ensuring integrity that meet legal, auditing, and foundation requirements.
• Applies knowledge of the granting agency and federal requirements, in accordance with Uniform Guidance requirements and cost principles, by advising IHD Directors, Assistant Directors, Program Directors, and others on the procedures, policies, and parameters of the grant sponsored project.
• Provides back-up support regarding No Cost Extension and Advance Account requests.
• Assists with budget amendments submissions on request.

Post-Award: Report Preparation & Submission - 5%

• Collects information needed for funding agency reports, and for submitting these reports.
• Supports IHD PIs with annual, final, and other reporting needs.

Project Support - 5%

• Coordinates communications about new projects and key project activities across IHD and when appropriate with the university and other academic units.
• Collaborates with IHD personnel to coordinate IHD internal research activities and deliverables.
• Collaborates with project team to establish shared communication, file sharing, and shared data management systems for maintaining project organization.
• Complete reports that must comply with unique database requirements, e.g., NIRS platform.

Other - 5%

• Attend trainings, meetings, and attend to other duties as assigned.

SENIOR LEVEL

Pre-award: Grant/Agreement Development & Submission - 65%

• Coordinates and supports the development and writing of grant proposals, including large, interdisciplinary proposals involving faculty and staff in different departments, colleges, and units at the university as well as partners outside the university and international collaborators and resources.
• Works with IHD faculty and staff to develop grant proposal budgets and ensure that project budgets are in line with project needs and are within the guidelines of the funding agency and NAU.
• Creates budget narratives.
• Drafts Letters of Support and works with partners to obtain letters.
• Leads the identification of other required documents (e.g., bio sketches, consortium agreements, subrecipient documents).
• Leads or assist in the development and finalization of all grant or contract requirements.
• Leads or assists in formatting proposals to meet agency requirements and guidelines.
• Coordinates communication with subrecipients and assure all subcontract documents are complete for submission.
• Acts as pre-and Post-award resource for all Institute personnel, with advanced knowledge of policies, practices, and procedures.
• Thoroughly researches sponsor guidelines for each proposal submission.
• Acts as liaison with Pre-Award Sponsored Projects team to ensure all documents are completed and submitted on time.
• Process and submit all forms needed in the Cayuse system (or other system as dictated by funding agency).
• Serves as an editor for the Institute's projects and programs and grant proposal development and submission.
• Reviews, routes, and monitors contracts for authorized signatures.

Post-Award: Financial Coordination & Sponsored Project Budget Monitoring - 20%

• Provides ad-hoc and back-up support to monitor spending on grants and works with other IHD personnel and the PI to ensure that expenses are being made in accordance to NAU and funding agency regulations.
• Monitors and maintains a system for recording and tracking grant/agreement proposals, awards and award amounts for the entire Institute.
• Enters submission information into the National Information and Reporting System (NIRS).
• Maintains a system of recording regarding funding agency requirements and forms, reference documentation, investigator profiles and curriculum vitae, abstracts and reference literature, and other pertinent material, ensuring integrity that meet legal, auditing, and foundation requirements.
• Applies knowledge of the granting agency and federal requirements, in accordance with Uniform Guidance requirements and cost principles, by advising IHD Directors, Assistant Directors, Program Directors, and others on the procedures, policies, and parameters of the grant sponsored project.
• Provides back-up support regarding No Cost Extension and Advance Account requests.
• Assists with budget amendments submissions on request.

Post-Award: Report Preparation & Submission - 5%

• Collects information needed for funding agency reports, and for submitting these reports.
• Supports IHD PIs with annual, final, and other reporting needs.

Project Support - 5%

• Coordinates communications about new projects and key project activities across IHD and when appropriate with the university and other academic units.
• Collaborates with IHD personnel to coordinate IHD internal research activities and deliverables.
• Collaborates with project team to establish shared communication, file sharing, and shared data management systems for maintaining project organization.
• Complete reports that must comply with unique database requirements, e.g., NIRS platform.

Other - 5%

• Attend trainings, meetings, and attend to other duties as assigned.

Minimum Qualifications

INTERMEIDATE LEVEL

• Associate or Bachelor's degree in business or related field AND
• 2-4 years of accounting or finance experience; OR
• Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

SENIOR LEVEL

• Bachelor's degree in business or related field AND
• 3-5 years of accounting or finance experience; OR,
• Any combination of relevant education and expereince may be substituted for the educational requirement on a year-for-year basis.

Preferred Qualifications

INTERMEIDATE LEVEL

• Master's degree in accounting, business, finance, or related field.
• Three years' experience in fast-paced, grant-funded research environment.
• Two years' of related experience with internal NAU grants, contracts, and finance procedures.
• Extensive knowledge of internal NAU processes and collaborative functions between researchers, academic units, Office of Sponsored Research, Contracts and Purchasing Office, and interfacing platforms (i.e. Cayuse, grants.gov, PeopleSoft, Enterprise Reporting).
• Extensive experience with multiple platforms for file sharing, data management and sharing systems, and web-based communication.
• Training in proposal development, project management, and compliance issues.
• Knowledge of NIRS and eRA commons grant reporting systems.

SENIOR LEVEL

• Master's degree in accounting, business, finance, or related field.
• Five years' experience in fast-paced, grant-funded research environment.
• Two years' of related experience with internal NAU grants, contracts, and finance procedures.
• Experience in managing sizable budgets (i.e. over $500,000 annually) involving multiple collaborative partners.
• Extensive knowledge of internal NAU processes and collaborative functions between researchers, academic units, Office of Sponsored Research, Contracts and Purchasing Office, and interfacing platforms (i.e. Cayuse, grants.gov, PeopleSoft, Enterprise Reporting).
• Extensive experience with multiple platforms for file sharing, data management and sharing systems, and web-based communication.
• Training in proposal development, project management, and compliance issues.
• Knowledge of NIRS and eRA commons grant reporting systems.

Knowledge, Skills, & Abilities

INTERMEIDATE LEVEL

• Knowledge of grant and contract funding policies and procedures and applicable local, state, federal, and university regulations.
• Knowledge of federal, state, and/or community funding sources and mechanisms.
• Knowledge of cloud-based grant management systems.
• Knowledge of appropriate and allowable costs related to various funding sources.
• English composition, grammar, spelling, and punctuation.
• Strong customer service skills.
• Proficiency in Microsoft Office Suite.
• Establishes and maintains effective working relationships.
• Represents IHD and university in a professional manner.
• Works in a dynamic, collaborative and deadline-driven environment.
• Communicates effectively.
• Possesses strong problem solving, organizational, and analytical capabilities.
• Ability to work successfully with people from a variety of culturally diverse backgrounds.

SENIOR LEVEL

• Knowledge of standard accounting practice.
• Knowledge of Cayuse SP and Cayuse 424, grants.gov and/or similar proposal submission systems.
• Knowledge of grant reporting systems and processes.
• Demonstrated knowledge of Microsoft software applications to include Word, Excel, PowerPoint, and Outlook and Adobe Acrobat Pro.
• Demonstrated current and in-depth knowledge of Office of Management and Budget 2 CFR 200, the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
• Knowledge of state and federal regulations pertaining to sponsored project budgets and accounting practices.
• Advanced knowledge of financial oversight and operations tools, procedures, processes, policies, and concepts, such as payroll management systems and budget analysis projects, as well as such as expense tracking, and trend analysis.
• Demonstrated skill in crafting budget and other necessary documents for grant proposals and project management.
• Demonstrated skills as an effective trainer of support staff.
• Skill in using NAU systems such as Enterprise Reporting and PeopleSoft financials.
• English composition, grammar, spelling, and punctuation.
• Strong customer service skills.
• Establishes and maintains effective working relationships.
• Represents IHD and university in a professional manner.
• Works in a dynamic, collaborative and deadline-driven environment.
• Communicates effectively.
• Possesses strong problem solving, organizational, and analytical capabilities.
• Ability to work successfully with people from a variety of culturally diverse backgrounds.

COVID-19 Vaccine Requirement

As of 12/10/21, the Safer Federal Workforce employee vaccination requirement is currently suspended pending the outcome of a federal court-issued injunction. This injunction has suspended the recent executive order issued by President Biden requiring all employees of federal contractors to receive COVID-19 vaccinations. For current status of the vaccine requirement and/or questions, please visit .

Background Information

This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting. If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements. Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States. Finally, each year Northern Arizona University releases an . The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.

Salary

The anticpated salary range for the Intermediate Level position is $41,421 - $51,776. Annual salary commensurate with candidate's qualifications and related experience.

The anticpated salary range for the Senior Level position is $47,634 - $59,542. Annual salary commensurate with candidate's qualifications and related experience.

FLSA Status

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.

Benefits

This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the . Classified Staff employees are in a probationary status for their first six months at NAU. NAU is a tobacco and smoke-free campus. Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date.

Learning and Development

Your career at Northern Arizona University includes the opportunity for professional development. includes courses to be completed within the first 30 days. If your position includes the supervision of a benefit-eligible employee, we offer the NAU Supervisors Academy for you to complete within your first 2 years.

Immigration Suppt/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.

Application Deadline

September 1, 2022 at 11:59 p.m.

How to Apply

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process please contact the Office of Equity and Access at: 928-523-3312/TDD - 928-523-1006 or PO Box 4083, Flagstaff AZ 86011.

Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.



NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.



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