Finance Manager

Summary

The NY Association for the Education of Young Children (NYAEYC) is a state-wide, non-profit, membership organization for early childhood educators and an affiliate of the National Association for the Education of Young Children.We work to promote excellence in early care and education for the children and families of NY through education, advocacy, and support of our members and the profession.

NYAEYC is seeking a Part-Time Finance Operations Manager to join our growing organization. This position is based in the Albany office and reports to the Executive Director. This position is key to the financial structure, success and future growth of NYAEYC.

Duties

Finance (70%)

• Oversight and management of all accounting functions – accounts payable, accounts receivable, electronic banking, monthly reconciliations the closing of month-end books and records
• Process all accounts payable invoices, ensuring contractors and other vendors are paid in a timely manner; log and deposit donations and other income; maintain online financial accounts.
• Prepare timely financial statements for review by Executive Director, Treasurer, relevant committees and the Board of Trustees.
• Track internal spending, develop and establish budget guidelines as needed.
• Assist with the preparation of budgets for grant applications. Prepare financial reports and invoices for grants.
• Manage and maintain all required insurance policies.
• Work with auditors and Executive Director to complete financial audits as required.
• Prepare, in collaboration with the Executive Director and Finance Committee, fiscal year detailed budgets and corresponding cash flow budgets, to be presented to the Board of Trustees for approval.
• Work with the Executive Director, external accountants and Finance Committee to ensure that the organization’s policies and practices are in compliance with the IRS, as well as relevant laws, regulations, and good practices for 501(c)(3) organizations (e.g. manage annual 990 preparation and filing, filing of taxes, renewal of charitable solicitation license and nonprofit registration); ensure that required insurances are current and applicable, etc.
• Serve on the Finance Committee.
• Competent skills in Microsoft Office Suite, in particular Excel
• Strong communication skills, ability to politely and professionally respond to NYAEYC members, colleagues, Trustees, etc.,

Operations and Human Resources (30%)

• Manage staff benefits; liaise with insurance brokers to address staff questions and communicate changes in employee status.
• Support hiring and onboarding of new staff; including completion of relevant tax forms, insurance enrollment, setting up new staff in payroll, etc.
• Update and maintain NYAEYC’s employee manual.
• With support from specialized consultants, explore how to strengthen human resource policies and practices.

Support Executive Director in NYAEYC operations; keeping technology current, assuring staff are fully informed on technology, confirm that leased space is in compliance with rental agreement, monitoring and managing property costs, etc.

Requirements

• Associates or Bachelor’s degree in Finance or Accounting or related field, or equivalent work related experience; CPA license a plus.
• Minimum of 3 years accounting experience, 5+ years preferred.
• Solid understanding of day-to-day accounting processes, general ledger work, and detailed budget processes.
• Experience with QuickBooks.
• Commitment to NYAEYC’s mission.

Nice To Haves

• Working in nonprofits
• With Microsoft Office 365 including SharePoint and Teams.
• Implementing department budgets and tracking expenses.
• With supporting and implementing change management.

Benefits

• This is a Part-Time position (20 hours per week)
• It may become a full-time position within the next 12 months.
• This position is based in the Albany office.
• NYAEYC offers a congenial office environment with flexibility to establish a work schedule within the parameters of regular business hours.
• NYAEYC part-time positions include flexibility for unpaid vacation and other leave.