Office Manager PRCC

SUMMARY OF POSITION:

This position will oversee the day-to-day operations of the corporate office and provide administrative support to the senior leadership team.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

* Office Management:

o Manage the purchasing and inventory of office supplies.

o Oversee the general maintenance and cleanliness of the office space.

o Coordinate office repairs and maintenance, liaising with vendors including building management.

o Serve as the primary point of contact for employees regarding office-related inquiries.

* Calendar Management:

o Manage and prioritize company calendars, including scheduling meetings, appointments, and travel arrangements. This includes managing scheduling conflicts and proactively resolving issues to optimize productivity.

* Communication and Correspondence:

o Facilitate internal communications through company announcements, newsletters and other channels.

o Distribute mail at the corporate office.

* Meeting Coordination and Support:

o Prepare meeting materials and presentations as needed.

o Attend meetings and follow up on action items to ensure timely completion of tasks.

o Arrange and reserve meeting space, including catering and audiovisual equipment setup.

o Assist with the planning and organization of company events, meetings and team building events.

* Travel and Expense Management:

o Coordinate complex travel itineraries, including flights, accommodations, and transportation arrangements.

o Process expense reports in a timely manner, reconciling receipts and ensuring compliance with company policies.

* Confidentiality and Discretion:

o Handle sensitive information with the utmost discretion and maintain confidentiality at all times.

o Exercise sound judgment in decision-making and escalate issues to executives as needed.

* Special Projects and Initiatives:

o Support executives in special projects, research, and initiatives as assigned.

o Collaborate with cross-functional teams to drive key initiatives forward and achieve organizational goals.

QUALIFICATIONS & SKILLS:

* Bachelors Degree in business management, management, or a related field preferred

* 5+ years of relevant experience

* Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

* Excellent communication and interpersonal skills, with the ability to interact professionally with stakeholders at all levels.

* Proficiency in Microsoft Office Suite and other relevant software applications

* High level of integrity and professionalism, with a commitment to maintaining confidentiality.

* Adaptability and resourcefulness to thrive in a fast-paced and dynamic work environment.

* Ability to work independently with minimal supervision and as part of a team.

* Attention to detail with a high level of accuracy in all work tasks.

* Valid Driver's License

* Position does allow for limited work from home but will be expected to physically work in corporate office 4 out of 5 days a week.

PHYSICAL DEMANDS:

Frequently required to sit, stand, walk, handle objects, reach with hands and arms, write, talk, type and hear. Associate is occasionally required to sit, stoop, bend and/or kneel and lift and/or move up to 35 lbs.

Reasonable accommodations can be made to enable employees with disabilities to perform the described essential functions of the job.

WORK ENVIRONMENT:

The work environment is representative of an office setting.

The noise level in the work environment is usually quiet to moderate.

Reasonable accommodations can be made to enable employees with disabilities to perform the described essential functions of the job.

Note: This document describes the minimum, essential duties, responsibilities, skills, abilities, effort, and working conditions of the position. It in no way implies that these are the only functions to be performed by the incumbent. Workers are required to follow any other job-related instructions and to perform any job-related functions requested by a supervisor or manager. Successful performance requires that the incumbent possess and utilize the abilities and skills described. All functions are subject to reasonable modification to accommodate individuals with disabilities. Some functions may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or others.

Safety is the cornerstone value in our Company. Our employees are expected to live our values on the job in how we work, how we act, and how we create value. Safety is a personal responsibility. We are professionals and our activities must reflect that professionalism. Each team member must demonstrate safety advocacy every day - regardless of their role in the Company. Compliance with safety and operating rules is required and essential to our own safety and that of others.

"The Patriot Way."

At Patriot, we value our relationships - with our customers, employees, shareholders, communities and other stakeholders. We know that safety, integrity, reliability, ethical behavior and exceptional customer service are critical to building and maintaining strong, mutually beneficial relationships. Everyone at Patriot - from the mailroom to the boardroom - embraces those values. More importantly, as a team, we make it our business to demonstrate them in everything we do. It's "The Patriot Way."