Office Manager - Bookkeeper

We are looking for a self-motivated, detail-oriented, Office Manager - Bookkeeper. This position requires a highly qualified, experienced individual to work in our positive, supportive, and team-oriented office.

Working directly with company leadership, this position will assist with administrative and financial aspects of the company. This position requires a minimum of 3 years of experience using QuickBooks (desktop). This position requires a good working knowledge of GAAP accounting principles and performing standard accounting maintenance tasks as wells as payroll and HR functions.

Requirements

• Perform bookkeeping tasks such as invoicing, monitoring accounts receivable/payable, and budget tracking using QuickBooks Desktop
• Prepare and update daily and weekly financial reports
• Maintain payroll records and process payroll
• Performs Human Resources-related tasks, including tracking benefits and assisting in the creation of policy documents. Manage and maintain personnel folders ensuring company and government compliance
• Maintaining office files, including vendor, client files and operational files
• Organizes meetings, including scheduling, sending reminders, organizing catering, taking detailed minutes, managing, and tracking of follow up tasks, etc.
• Manage emails, letters, packages, phone calls and other forms of correspondence
• Answers phone calls and emails from clients, vendors, trade partners and other business relationships as needed
• Serve as the point person for general office duties including maintenance, mailing, supplies, equipment, bills, errands, etc.
• Organize office operations.
• Assist with CRM database and campaign maintenance and Client Satisfaction tasks
• Other duties as required

• Proven experience with QuickBooks desktop
• Familiarity and experience with general accounting principles
• Proven experience in an administrative assistant or office manager role and possess a full understanding of office administrator responsibilities, systems, and procedures
• Must be highly organized with a focus on deadlines
• Must be flexible and adaptable
• Must be highly organized with excellent planning skills
• Be proactive, forward-thinking, and detail-oriented
• Must have strong communication and presentation skills
• Must be a team player with proven ability to work collaboratively as part of a team
• Must have a growth minded and positive attitude and is looking for a place to call home

Benefits

Work Hours and Benefits

Monday-Friday, 8 am - 5 pm

9 paid holidays

PTO accruals up to 160 hours/year depending on length of service

401K w/ employer match

Short term disability (company paid)

Long term disability (optional employee paid)

Term Life insurance (company paid)

Full medical, dental, vision insurance benefits (generous company premium contribution)