Administrative Coordinator

The Administrative Coordinator will partner directly with the CEO to ensure streamlined day-to-day activities in a busy department.

Overall responsibilities of the Administrative Coordinator will include calendar and inbox management, coordination and preparation of meetings, and applying in-depth technical knowledge to ensure the CEO has exceptional experiences every day.

Essential Functions

• Directing and managing incoming emails, calls, and social media messaging, as well as contact management, coordination, and preparation for meetings.
• Co-managing an active calendar of meetings, events, and appointments.
• Reviewing various information sources and providing on-demand reporting to the CEO, including key client and corporate partner updates, prospective client and prospect management pipelines, and M&A prospects.
• Facilitating preparation and follow-up for CEO meetings, focusing on meeting notes, prospect bios, co-drafting emails, and serving as an accountability partner to the CEO.

Required Education & Experience

• Associate's or bachelor's degree from an accredited college or university preferred.
• 3+ years of related experience.
• Experience in a client-service or professional service role.
• Record of success in improving processes.
• Excellent project management skills.
• Demonstrated ability to meet/beat deadlines, handle and prioritize simultaneous requests, and manage lateral and upwards.
• Emotional maturity, professional mindset, and the utmost discretion.
• Strong communication skills, both written and verbal.

This is a full time, direct-hire position requiring daily work onsite in downtown Minneapolis. Job #5474JV