Accounting Group Supervisor

• Develops, implements, and evaluates procedures to support the Finance Team Core Processes.
• Identifies required activities, analyzes flow of work, organizes, assigns tasks, develops procedures to ensure accuracy, security, and compliance with established policies and regulations.
• Trains and directs staff, evaluates work, and resolves problems as needed. Develops checklists for standardized procedures.
• Assists the Controller in maintaining accounting records, managing cash flow, preparing tax, financial, and cost reports.
• Maintains accounting records, receivables, and payables schedules.
• Conducts routine audits of files to ensure completeness and accuracy.
• Maintains and posts journal entries for non-routine transactions.
• Performs monthly reconciliation of bank statements.
• Oversees the maintenance and reconciliation of subsidiary accounts to general ledger accounts.
• Prepares year-end schedules for auditors and accountants.
• Processes payroll and reviews personnel documents from Human Resources.
• Reconciles bills for benefits coverage against enrollment records and payroll deductions.
• Communicates and confirms payroll tax rates with third-party payroll provider.
• Ensures county and state business licenses and vehicle tags are current and annual corporate reports are filed on time.
• Prepares sales tax and worker’s compensation reports on a timely basis for the E. F. San Juan Companies.
• Prepares and submits worker’s compensation wage statements and reports pay on open claims as requested.
• Reconciles customer purchase orders against proposals and reviews for correct verbiage, terms, sales tax, and other charges prior to submission to the Controller for approval. Forwards signed proposals or acknowledgments to customers and monitors the return of executed agreements.
• Directs Accounts Receivable Clerk in review and reporting of the status of accounts receivable, generation of monthly statements, monthly finance charges, and monthly storage fees.
• Assists with issuing credits and reconciling problems with customers and their billing.
• Reviews customer status prior to approving the release of orders to window and door vendors.
• Monitors jobs approaching claim of lien deadlines and coordinates with the Controller on collection, preparing notices of non-payment and providing information to the attorney who will be preparing the lien.
• Reviews accounts payable; approves invoices and checks for payment; conducts monthly audit of open purchase orders and problem statements.
• Ensures employer identification numbers or social security numbers have been collected from all vendors for Form 1099 preparation.
• Prepares vendor credit applications and submits to the Controller for review and approval.
• Processes vendor pre-payments and submits to the Controller for review and approval.
• Manages credit card program and inquiries.
• Uploads checking and electronic payment data to fraud protection systems and reviews rejections.
• Maintains company contracts, leases, agreements, and notes payable files and ensures they are renewed and paid on a timely basis.

• Assists coworkers as needed.
• Performs other duties as assigned.

• This employee supervises an Accounts Receivable Clerk and an Accounts Payable Clerk.
• The employee carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, selecting, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Requires the ability to read and comprehend regulatory guidelines, tax and credit reports, employment applications and resumes, contracts, and other technical documents.
• Requires ability to effectively present information one-on-one to co-workers, vendors, collectors, taxing authorities, insurers, and others.
• Ability to accurately add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals to compute rate, ratio, and percentages.
• Ability to apply mathematical skills to activities such as the compilation and analysis of data, and the preparation of payroll, sales tax and wage reports, balance sheets, aging statements, and other reports.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Must be able to operate computers, printers, calculators, copiers, scanners, facsimile, telephones, and other standard office equipment.
• Proficient with accounting software and Microsoft Office Suite or similar software.
• Requires discretion and tact when dealing with sensitive or confidential matters.
• Must work pleasantly and cooperatively with others.
• Requires the ability to plan and organize work for self and others and manage multiple priorities with minimal supervision.
• Must be able to work overtime as needed.

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is frequently required to sit, stand, and walk; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee must occasionally crawl, stoop, kneel or crouch.
• The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus.

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The work takes place in a normal office environment with moderate noise levels.

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