Executive Administrative Assistant

We’re looking for a professional, proactive, highly organized executive assistant to play a key role in our growing team. You’ll be responsible for assisting our high-level executive with administrative duties such as making travel arrangements, overseeing itineraries, answering phone calls, and managing our office filing system. If you love the idea of stepping into a versatile role and working closely with leadership, we want to hear from you!

$50,000 - $60,500 yearly

• Support an executive with meeting preparation and take minutes
• Oversee scheduling, including arranging accommodations and travel, managing itineraries, and setting up team meetings
• Organize incoming information such as phone calls, voicemail messages, emails, and memos and report details to an executive
• Manage office duties such as organizing filing systems and ordering office equipment and supplies
• Other assistant duties as assigned from executives such as pick up orders, and other personal assistant tasks

Responsibilities (Tasks Associated with the Role)

• Maintain Calendar and Scheduling for Executive - Gatekeeper
• Manage Email Inbox for the Executive
• Drive process creation for key Executive/EA processes
• Lead Special Projects
• Helping the Executive Prepare for Meetings
• Proactively Evaluate and Manage the needs of the Executive
• Manage Travel that makes it low resistance and lightweight for the Executive
• Office Management - Maintain office supplies (paper goods, printer ink, coffee, etc), manage cleaning service, organize and distribute mail, sort company mail - followup as needed, and other things that arise in office management
• Mentor and coach EAs around the company for other executives
• Other Duties Lined out as needed by the Executive
• Helping the Executive stay on his important habits and tasks
• Ensuring the Executive is working on the most important priorities at all times with a clear schedule to accomplish them
• Helping the Executive identify opportunities to delegate things to other team members proactively
• Accompany Executive on key meetings and occasionally be in place of Executive on meetings
• And other responsibilities as needed

Results (Expected Accomplishments)

• Keeping a seamless and organized schedule for the executive
• Maintain a 24-hour response time or less for all emails asking for the Executive's reply
• Ensure 100% of meetings on the Executive's schedule have agendas (Outcome, Agenda, Output, who on call, etc.)
• Strive for 100% no conflicts on the calendar and all resolved at least 48 hours prior (including personal events)
• Ensure consistent cadence for weekly communication

This job description is not all-inclusive and certain activities, duties, or responsibilities may be required of the employee as needed.

• At least 2+ years of experience as an executive assistant, or experience performing supportive duties
• Impeccable time management skills, organizational skills, interpersonal skills, and communication skills
• Experience handling confidential information and adhering to strict deadlines
• Familiar with Microsoft Office
• Possess a high school diploma, G.E.D. or equivalent

Requirements (Expected Proficiencies):

• Great at working with a team
• Experience supporting a high-level executive.
• Possession of exceptional organizational skills and a strong attention to detail.
• Superior written and verbal communication skills.
• Able to maintain a high degree of confidentiality in all situations
• Proficient in technology, google, asana, etc.
• Ability to organize a priority-based daily workload
• Able to meet deadlines in a fast-paced, quickly changing environment
• Proactive approach to problem-solving with strong decision-making skills

At Oasis Home Buyers, we specialize in providing real estate solutions in Columbus, Ohio. As a family-owned business, we understand the importance of providing the industry's best solutions when helping our customers.

We're proud to have assembled a group of like-minded individuals who share our commitment to our core values and our company mission. As a result, working with our team feels like working with your own family. We foster an environment where everyone feels supported and motivated to reach their full potential.

If you're looking for a real estate company that values your time, your home, and your goals, look no further than Oasis Home Buyers. Join us and experience the peace of mind that comes from working with a trusted, family-oriented team.