Employment And Personal Injury Pre-Litigation Legal Assistant

Are you passionate about helping people through the darkest time in their lives? Do you seek a work environment that stands out from the rest? If your answer is a resounding yes, then this opportunity is tailor-made for you. Klie Law Offices is dedicated to supporting individuals in West Virginia and Ohio going through employment and personal injuries issues We take pride in fostering an exceptional work culture that is our foremost priority. This enables us to deliver exceptional services to our clients, surpassing the standards set by other firms. Our team is comprised of compassionate, forward-thinking, and tenacious individuals who are committed to achieving optimal outcomes for our clients.

If you are looking to make a difference in the world and find your work family this role could be the ideal fit for you. We are looking for an efficient, organized Employment and Personal Injury Pre-Litigation Legal Assistant to help our attorneys and paralegals. The Legal Assistant’s primary goal is to support our legal team by working up pre-litigation matters by gathering evidence, reviewing/analyzing evidence, calculating damages, and preparing demands; organizing and maintaining pre-litigation cases in the case management system; drafting correspondence and legal documents; and communicating with clients and others as needed to answer basic questions.

$27,000 - $35,000

• Interact with clients, insurance companies, medical facilities, and other parties and build relationships with them by phone, email, and in person.
• Maintain and update case management system: enter data in matter details for cases assigned to you, save documents received from client to system and share with an attorney, organize files, apply workflows, enter deadlines, document happenings in memos, log emails to case matters, log voicemails to case matters, and create tasks for all cases assigned to you.
• Manage and monitor case progress, deadlines, and important timeframes/milestones.
• Request, track, and obtain evidence including but not limited to medicals, accident reports, claim files, employment records, unemployment records, workers' compensation records, disability files, etc.
• Review, analyze, and summarize the evidence in employment cases and create lost wage calculations for attorneys as directed.
• Conduct medical workups on personal injury cases: review, analyze, summarize, and cross reference medical records with bills and subrogation liens. Create medical books, medical special forms, medical chronologies, mileage calculations, and lost wage calculations. Verify record/bill relatedness and determine case damages.
• Prepare and send legal correspondence: letters of representation, subrogation requests, letters of protection, file requests, follow-up letters as needed, demand letters, negotiation letters, client correspondence, and other letters as requested by the attorney.
• Assist attorney with employment cases where unemployment claims have been filed: contact workforce, provide contact information for hearing, draft appeal letters, and collect/submit witness and exhibit information.
• Assist attorney with employment cases where grievances have been filed: contact grievance board, draft and send legal documents such as grievance forms, motions, witness lists, exhibit lists, discovery, appeals, and various letters as directed by the attorney.
• Ensure that the attorney has all of the relevant materials ready when the attorney has meetings in pre-litigation cases.
• Make copies/scan documents and prepare binders as needed upon request.
• Process outgoing mail for prelitigation cases and medical records requests for cases.
• Assist attorneys with proofreading and finalizing documents.
• Assist with case wrap-up after settlements in personal injury cases: verify/negotiate subrogation liens, and outstanding medical bills, negotiate, under the supervision and at the direction of attorneys, reductions on medical bills, track reductions in medical specials sheet, draft Exhibit B of the settlement statement, draft letters to accompany checks for final payment of liens and bills as directed by attorney.
• Conduct monthly reviews of cases with attorneys and provide timely status updates to clients.
• Attend quarterly case status meetings.
• Attend meetings with clients to discuss matters of damages if needed for the purpose of drafting a demand.
• Assist the contingency team in meeting monthly demand and settlement goals.
• All other tasks as assigned by attorneys and legal team.
• Serve as backup to the receptionist and assist with answering incoming phone calls when needed.
• Enter time on a daily basis for work completed.

• Should have a high school diploma, but advanced training at a college or university is preferred.
• Should have prior experience in a law firm. Legal Secretarial experience is preferred, but in some cases experience as a file clerk, receptionist, or project assistant will suffice.
• Proficient with MS Office products.
• Applicants must have excellent communication skills and organizational skills.

Klie Law Offices, PLLC is a growing litigation law firm that takes pride in helping clients through difficult times by providing honest and efficient service. Our areas of practice include family, employment, and personal injury. We serve clients all over the state of West Virginia and currently have offices in Buckhannon, Parkersburg, and Clarksburg. We strive to bring a high level of honest and ethical legal services and strive for client satisfaction.

As part of our compensation package, we offer health, dental, and life insurance, paid holidays, vacation, 401(k) matching as well as a structured bonus program.