Association Manager

Summary: Facilitate, advise, educate and assist Board of Directors, their Committees, and Owners, in the daily management and operations of the Association's business.

Knowledge, Skills, Abilities, and Other Qualifications:

• Policy development and interpretations budgeting, financial management, risk management, human resources, facilities management, maintenance, operations, planning and public relations will all be useful skills to the successful applicant.
• Demonstrated ability to make decisions, lead people and manage resources.
• Focused on communication and interaction with various personalities and on problem solving.
• Basic understanding of community associations and not-for-profit organizations or have comparable business experience.

Essential Duties and Responsibilities:

• Plan, schedule, organize and facilitate Membership and Board meetings of the Association within the parameters of the governing documents, and in keeping with Company standards.
• Work with General Manager to create, implement and participate in Board Member training processes and programs.
• Responsible for the preparation of a Management Report and Board Packet to be distributed to the Board of Directors seven (10) days prior to Board meetings including: pending & completed action items; items requiring Board decisions, a financial report summary; a list of contracts with expiration dates; a list of Board Members with term limits; a calendar specific to the Association' activities, maintenance needs, and contract expirations; management suggestions for the betterment of the community; as well as goals and objectives for the community as set by the Board.
• Responsible for the timely development and delivery Board packets to both the General Manager and the President/CEO for review & quality assurance no later than 10:00am on the submittal due date for Board distribution and to the Association Board following internal quality assurance review.
• Coordinate the drafting of minutes from Membership and Board meetings within seven (7) days following the meeting. Distribute to Director of Community Association Services for quality assurance within the same seven (7) days following the meeting.
• Manage the Management Agreement renewal process for each client by reviewing the current rate; evaluating and recommending appropriate rate increases; generate and submit the contract renewal terms to the General Manager and Regional Vice President; review, present and close the renewal with the client; and ensure returned signed contracts are submitted to the appropriate person within the prescribed timelines.
• Perform site visits according to assigned Client Association's Management Agreement to check property conditions, make maintenance recommendations, and note violations in accordance with the Association's governing documents.

Education and Experience:

• High School diploma or equivalent
• Minimum two (2) year related experience within the property management industry
• CAI, CMCA and/or equivalent work-related experience recommended. (We will pay for this certification and expect accreditation within 90 days of start date, if candidate does not currently have certification.)

Performance Standards:

• On-Time Delivery of Board Packets and Meeting Minutes
• Accurate, Timely and Completed Discussion and Action Items
• Accurate and Timely Owner Notices and Mailings
• Understanding of Community Financials
• Accurate and Timely Invoices and Coding
• Accurate and Up to Date Legal Review
• Accurate and Timely Annual Budget Preparation and Presentation
• Inspections and Violations are completed, reviewed, escalated and closed
• Responsiveness to Support Departments and Team Members
• Clear and Timely Communication with Board Members and Homeowners.
• Logging of all calls and correspondence in RUN.
• Deadlines are Met and Request for Information are Delivered
• Client Retention
• Ensuring services and contracts don't lapse

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice