High-Level Executive Personal Assistant

IF YOU PERFORM AT A HIGH LEVEL OR YOU LOVE GOING ABOVE AND BEYOND AS A SUPPORT PERSON, PLEASE APPLY! DO YOU LOVE CHECKLISTS AND SPREADSHEETS? This position is not just a 9 am - 5 pm position. This person will work alongside the owner of the Hupman Group as their right hand and support him at all times.

The right candidate will be assertive, organized, detailed, ambitious, confident, goal-driven and results-oriented. A love for problem-solving and "thinking outside of the box" is a must! A love for spreadsheets and building systems is a MUST! If this job sounds like a match for you, we must speak with you today! The right person will do anything to help move the team forward and will proactively take things off the lead agent’s plate. They will be willing to get their real estate license quickly in order to better support the team (unless they already have it, which is a plus) and wish to serve the owner at a Very High Level. 

The mission of this role is to stay five steps ahead of their leader, tracking all of the administrative details, and clearing the path for him to make his greatest contribution to our business. They will be a key asset to the Founder and CEO by anticipating needs at an exceptionally high level, allowing him to develop a vision and strategy for all aspects of The Hupman Group so that we can reach our mission, revenue, and profitability goals. We are looking for someone to grow in this position to be the right hand of the CEO. The most important responsibility of the Assistant is to ensure that administrative tasks and projects are completed with a high level of efficiency, confidentiality, accuracy, flexibility, and positivity to support the initiatives of the CEO.

Compensation:

• Salary range - $60,000 - $70,000
• Bonus potential
• Health insurance
• Supplemental insurance (disability, vision, dental)
• 401k with 6% dollar-for-dollar match

$60,000 - $70,000 yearly

• Supports the owner in any and all tasks that need to be handled. This could include picking up laundry, calling to schedule doctor appointments, and more. If this feels beneath you, please do not apply
• May help provide fiduciary service to all sellers from the time their home goes on the market up until it goes to the closing table
• Will run reports regularly and will need to know where the business and CEO stand daily on hitting the team and individual goals
• Will help to manage the “systems of the business” 
• This person will end up owning every portion of building the plans within the CRM, managing Zapier, and making sure the leads are funneling into the systems and being followed up with
• Meeting management including preparing agendas, printing financial reports, taking notes, distributing action items, and arranging catering
• Communicating on the CEO's behalf both internally and externally
• Email management on behalf of the CEO
• Running errands and attending in-person and video meetings multiple times per week
• Checking mail and processing to various departments and tenants
• Complex calendar management and scheduling (both personally and professionally) on behalf of the CEO and the Executive Team
• Varying personal and professional administrative tasks including, but not limited to, booking appointments, research projects, coordinating travel and ordering gifts/flowers, etc for the CEO and the Executive Team
• Social Media presence and online reputation management on behalf of Founder/CEO
• Project management and light bookkeeping duties
• Coordinate finances of several business entities, assist with budget preparation for all of CEOs business interests
• Assist with Building and Property Management, Maintenance, and any renovation
• Reading books/periodicals relative to business and the real estate industry
• Assisting with long-term strategic planning in regard to businesses, relationships, and other opportunities as they arise
• May help provide fiduciary services to all buyers from the moment they sign to look at homes until they go to the closing table
• Communicate regularly with buyers and sellers to include progress reports and feedback from showings on behalf of the CEO
• Support the agent by preparing CMA’s and Seller Net Sheets, Buyer Net Sheets, updating the contact database as needed, updating and maintaining listing materials/buyer materials, and preparing pre-listing packages/buyer consultations
• Assists the agent in coordinating the staging, repairs, and home improvements required for showing the property
• Schedules all showings and handles all things buyer-related including attending inspections, walkthroughs, and closings as needed
• Develops and implements systems for contact database management and back-office support. Ensures that all systems and processes run efficiently, making revisions as needed
• May help assist in future hiring, interviewing, onboarding, and offboarding processes
• Manages office operations, including but not limited to organizing supplies, coordinating office maintenance, and handling correspondence
• The bottom line: you’re responsible for anything and everything that the owner could need to do and helping them get it done

• At least 2 years+ experience in supporting an executive at a high level
• Outstanding organization
• Strong attention to detail
• Must be able to demonstrate exceptional proficiency in spreadsheet software (Google Sheets/Microsoft Excel), including advanced functions and data analysis capabilities
• Tech-savvy; up-to-date with the latest office gadgets and applications and able to navigate new systems quickly
• Able to multitask and prioritize daily workload - can work on multiple projects at once
• Able to work independently to support a team and appropriately manage time
• Excellent verbal and written communication skills
• Strong problem-solving abilities
• Discretion and confidentiality
• Customer service focus
• Candidate must possess a valid driver’s license and working vehicle
• Comfortable handling strong personalities and resolving time-sensitive issues
• Must be thorough and Love to-do lists
• This person must have a Can and Will Do attitude. This person will do anything and everything they need to free the owner to do what is most important

While many real estate agents focus on how they will personally benefit from a transaction, Jeff and Chandie run their business differently. “We feel an obligation to give back”. Jeff and Chandie are partners in the business and manage a growing team that includes multiple Realtors along with coordinators for leads, listings, marketing, and closing. Their business is based in Richmond Hill and focuses on Savannah and the outlying areas, providing a range of residential real estate services.

“There are two military bases in the area, so we work with a lot of military families and first-time homebuyers and sellers, as well as other market segments ranging from luxury homes to foreclosures.”