Receptionist/Staff Assistant

Are you friendly and approachable? Do you enjoy working independently while collaborating with others? We are hiring for a Receptionist/Staff Assistant for our Maryland office.

Responsibilities:

• Maintain professional disposition & appearance.
• Greet visitors entering the facility.
• Answer phones, screen and direct calls, taking/relaying messages.
• Monitor visitor access and maintain security awareness.
• Provide general administrative/clerical support to all departments as necessary.
• Receive mail, sort and deliver to appropriate people for distribution.
• Organize conference rooms, meeting rooms, bookings and office events.
• Maintain Keyless Entry System.
• Monitor and maintain office equipment.
• Coordinate the maintenance and repair of office equipment.
• Monitor and control supply inventory.
• Update clerical and administrative procedures for Reception position as necessary.
• Maintain Reception area for a professional appearance.
• Maintain Phone System.
• Assist Office Manager with event coordination and team building activities
• Assisting in Marketing duties and distribute emails accordingly.
• Request for Quotes (RFQ’s)
• Other duties as assigned.

Requirements:

• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent verbal and written communication skills
• Strong customer service skills and professional demeanor
• Strong organizational and time management skills
• Ability to prioritize tasks and work independently
• Attention to detail and accuracy

Education/Experience:

• High school diploma or equivalent
• 1-3 years experience in a receptionist or administrative role

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift 30 pounds at a time.