Office Coordinator

Summary of Responsibilities:

The primary responsibility for the Office Coordinator is to provide timely and professional customer service to our customers. Ensure that office duties are completed accurately and reported to corporate in a timely manner.

Job Duties Include:

• Responsible for office communication; answering and managing all incoming phone calls, open, sort and distribute mail, direct all incoming faxes and emails.
• Be the liaison between the branch and corporate
• Administer cash drawer; balance daily and maintain right amount of cash.
• Prepare and make weekly bank deposits; organize and prepare weekly packet for the accounting department
• Enter service orders for incoming work.
• Close out and reconcile work orders.
• Enter technician timecards and ensure they get sent to Corporate office.
• Maintain and organize filing system.
• Order office and shop supplies; coordinate repairs for any office equipment.
• Review open order report on a regular basis and follow through to ensure timely and accurate completion.
• Maintain excellent customer service for both internal & external customers
• Assist Corporate with implementing safety training, employee appreciation events, etc.
• Coordinate with Human Resources to ensure all new hire information is completed for new employees.
• Work closely with Service Manager and Service Technicians.
• Other duties as assigned

Skills/Qualifications: Excellent Communication Skills; Highly Motivated, Self-Starter; Detail Oriented; Proficient Planner and Organizer; Team Player Willing to Teach and Learn; Computer Literate (MS Word and MS Excel); Ability to Work in a Group Setting or Without Supervision.