AR / AP Associate

Description:

Job Title: Accounts Payable/Accounts Receivable Associate

Department Name: Accounting

Reports to (title): Controller

Essential Job Functions:

• Reviewing and processing all vendor invoices and purchase orders for payment and work with Purchasing department to reconcile differences
• Maintaining weekly check-run
• Processing cash applications (credit cards, checks, EFT's, wires and cash) and accurately applying to customers’ accounts
• Conducting investigations of skipped/short paid invoices
• Communicating with customers to request and arrange payments
• Setting up new accounts/processing terms - maintaining accounts with accurate information
• Assisting Controller and/or Management with special projects
• If necessary, liaise with third-party support and PC equipment vendors.
• Participate in monitoring of all backups, conducting regular checks for reliability, changing media, and verifying accuracy.
• Recommend, schedule, and perform software and hardware improvements, upgrades, patches, reconfigurations, and/or purchases.
• Create, manage and modify and user credential across multiple platforms including [Active Directory, CRM, ERP, etc.…]

Requirements:

Qualifications:

• 3+ years of experience
• Knowledge of Accounts Payable and Accounts Receivable with the ability to maintain a high level of accuracy (detail oriented) and consistency
• Self-motivated team player with strong communication skills
• Must possess good time-management and effective decision making skills
• Ability to work independently in a fast-paced environment
• Ability to work under pressure
• Must be proficient in MS Office (Outlook, Word and Excel)
• MAS Software and Acumatica knowledge highly desirable
• Bi-lingual in Spanish helpful
• Ability to operate general office equipment.

Physical Requirements:

• Office Environment

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.