Payroll Accountant

Position Summary:

Responsible for the accurate preparation, processing and posting of bi-weekly payroll in addition to supplemental payrolls. Provide accurate and timely financial information related to payroll. Works with the third-party payroll processor and Santa Clara Human Resources Department in connection with processing payroll. Responsible for on-going accounting reconciliations of payroll related general ledger accounts

This job description is illustrative only of the responsibilities performed by this position and is not all inclusive.

Essential Duties and Responsibilities:

• Performs bi-weekly payroll functions including review, proofing and editing of electronic timesheets and supporting documentation
• Addresses issues and questions regarding payroll from employees and supervisors
• Transmits timesheets to third-party payroll processor for final processing
• Reviews reports after payroll processing for accuracy including cash analysis, taxes, benefits and deductions and other reports as necessary
• Imports and reviews processed payroll into Abila, including general ledger account postings.
• Reviews monthly, quarterly and annual payroll reports provided by third-party payroll processor for accuracy
• Follows-up and resolves any discrepancies or issues with payroll processing or payroll tax reports
• Works closely with the Human Resources Department and third-party payroll processor to ensure accuracy and completeness of records and that the payroll is processed in a timely manner
• Prepares reports related to payroll for the annual financial statement audit including accounting reconciliations of relevant payroll expenditure and liability accounts
• Provides ad hoc reports from accounting and payroll software to Management and Department Directors
• Maintains files in the Accounting Department related to payroll processing
• Other related Accounting duties as assigned

Knowledge, Skills and Abilities Required:

• Proficiency using word-processing, spreadsheet and databases in a Windows environment
• Strong knowledge of federal and state payroll regulations and requirements
• Knowledge of organizational policies and procedures
• Strong knowledge of fund accounting and general ledger accounting related to payroll
• Ability to interpret and apply policies and procedures
• Strong verbal and written communication skills
• Ability to deal with employees, department directors and community members regarding sensitive and confidential information
• Detail-oriented and ability to handle multiple tasks, meet project deadlines and prioritize workload
• Good analysis and research skills

Minimum Qualifications:

• Associates degree in accounting and 3 years of direct experience as a Payroll Specialist, or 5 years direct experience as a Payroll Specialist.
• A working knowledge of computerized payroll processing systems, electronic funds transfers, MS Excel and MS Word software
• Must have a valid NM Driver's License and be insurable through the Tribal Insurance
• Must not have any DUI/DWI convictions within the last five (5) years from any Tribal, State or Federal Court
• Must pass a background investigation
• Must pass a drug/alcohol screening

Physical Requirements and Work Environment:

While performing the duties of this job, the employee is regularly required to sit; talk and hear; and use hands to finger handle or feel. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand, walk, stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, color vision and ability to adjust focus. Travel may be required. Occasional weekend time may be required. The employee is occasionally exposed to weather. The noise level is moderate in an office setting.

Operating Values:

• Respect - Treats everyone with courtesy, politeness and dignity. Listens to and communicates with teammates, employees and community members in ways that build mutual respect and positive working relationships.
• Citizenship - Follows proper procedures and keeps appropriate records. Ensures compliance with regulatory and legal requirements
• Caring - Cares about and demonstrates concern for employees and community members. Build mutually beneficial relationships with employees, vendors and community members.
• Trustworthiness - Takes actions that build confidence in Department and Pueblo of Santa Clara. Demonstrates honesty and high standards of integrity in all interactions. Gains trust and confidence in relationships with teammates and employees at all levels.
• Fairness - Listens to the concerns of employees and community members. Takes specific actions to ensure the success of employees. Makes decisions after careful and appropriate consideration.
• Responsibility - Takes accountability for the services provided, pursuing excellence in everything you do. Finish what you start rather than surrendering to obstacles or excuses. Continually look for ways to improve your work. Fulfill your obligations and assist in fulfilling the obligations of the Department