Administrative Assistant

Administrative Assistant for Real Estate Office

We’re hiring a motivated real estate administrative assistant to join our growing team. Responsibilities include administrative duties such as keeping track of all transaction documents in the client database for our real estate agents, monitoring and notifying clients of important deadlines, complying with legal procedures, and planning appointments and final walkthroughs. You’ll also support the team by marketing the company on social media and planning company events. The ideal candidate should be a great communicator who is driven and highly detail-oriented. If this position interests you, start your application today!

$18.50 - $19.50 hourly

• Produce all marketing materials including brochures, flyers, online marketing, social media posts, etc. to continuously build our brand
• Ensure each transaction complies with legalities and any tax withholdings are complete
• Track important dates and time limits for transactions and notify relevant stakeholders as needed
• Schedule necessary appointments with all parties, including open houses and the final walkthrough
• Fill out all appropriate paperwork and file in the customer database to assist the real estate team in closing deals

• Manage all calendars/meeting schedules
• Help schedule contractors to complete work needed at job sites 
• Work closely with sellers, buyers, and title agents to coordinate all real estate transactions involving Oasis Home Buyers from beginning to end
• Manage all documentation of each transaction
• Ability to use CRM daily to update files and stay on task until deals are closed
• Schedule photos, inspections, and any other walk-throughs, meetings, and or appointments with sellers, buyers, title agents, mobile notaries, property runners, etc.
• Assist in negotiating/ overcoming property liens and other title roadblocks
• Communicate and maintain rapport with the sellers, buyers, and title agents
• Coordinate all lending docs required for closings
• Willing to learn the industry and help us maintain and grow our marketplace position 
• Perform other administrative tasks and special projects as assigned
• Attend construction job take-offs
• Update clients on construction jobs
• Schedule deliveries on job sites
• Schedule and communicate with contractors on job sites
• Handle job estimates
• Develop project Scope of Work
• Construction material ordering

• Flexible working schedule to accommodate clients on nights and weekends
• High school diploma or equivalent required
• Communicates well, both verbally and written
• Either already has or is working towards real estate license
• Possesses a basic understanding of Microsoft Word, Excel, PowerPoint, and customer database systems

At Oasis Home Buyers, we specialize in providing real estate solutions in Columbus, Ohio. As a family-owned business, we understand the importance of providing the industry's best solutions when helping our customers.

We're proud to have assembled a group of like-minded individuals who share our commitment to our core values and our company mission. As a result, working with our team feels like working with your own family. We foster an environment where everyone feels supported and motivated to reach their full potential.

If you're looking for a real estate company that values your time, your home, and your goals, look no further than Oasis Home Buyers. Join us and experience the peace of mind that comes from working with a trusted, family-oriented team.