Manager, Events & Hospitality

JOB DESCRIPTION

Manager, Events & Hospitality

CLASSIFICATION Year-round

FLSA Exempt

REPORTS TO Vice President, Revenue Events & Hospitality

LOCATION Park City, Utah

TRAVEL 25%- 35%

SALARY $50,000-$55,000

BENEFITS 401k with 3% company match; medical and dental benefits; pet insurance; generous flexible time off; access to athlete gym; staff lunch on Thursdays; hybrid work schedule

U.S. Ski & Snowboard is seeking a Manager, Events & Hospitality. This is a full-time, beneficial position eligible for our full benefits package including medical insurance and retirement. For inquiries or help with your application, please email HR@usskiandsnowboard.org.

SUMMARY / OBJECTIVE

U.S. Ski & Snowboard is on the hunt for a dynamic individual who is passionate about creating and elevating unique, timely and differentiating experiences for donors and marketing partners. They will have a passion for winter sports, experience and will bring their passion and experience to work across the Foundation and Commercial Departments to manage special events, support hospitality trips, donor stewardship programs within the U.S. Ski & Snowboard Foundation and Commercial Departments. This position is responsible for being the department's event liaison for galas, on-snow events, receptions, and small domestic/international hospitality programs. Duties can include event communication, event production, site selection, contract negotiation, event design, online auctions, and other details. This role requires you to embed yourself in the organization and work closely with a number of different departments to get your job done daily.

ABOUT US

U.S. Ski & Snowboard is committed to lead, encourage, and support athletes in achieving excellence and making the United States of America the Best in the World in Olympic skiing and snowboarding. We are committed to fostering, cultivating and maintaining a culture of diversity, equity, and inclusion by creating an environment in which diversity is valued, equity is striven for, and inclusion is embraced.

ROLES & RESPONSIBILITIES

1. Operational Excellence
   1. The ability to work cross departmentally to deliver high-quality special events across the United States for donors, marketing partners, fans, and athletes.
   2. Anticipates the resources needed for the event including volunteers, supplies, vendors, sponsors, permits, transportation, etc. as needed.
   3. Ensures the event runs smoothly.
   4. Leads and participates in the pre-event planning, reviews any history of the event, documents all event logistics and debrief sessions.
2. Athlete Experience
   1. Support athlete development and awareness of the impact of the Foundation and Commercial departments
   2. Collaborate with the Senior Account Manager in the selection and coordination of athletes for each event
   3. Promote all our athletes and sports through impactful and engaging ways to our donor base
3. Financial Performance
   1. Manage fiscally conscious specific event budgets as it relates to expense and revenue

OTHER DUTIES

• Assist the Foundation Major Gift Officers and Commercial Account Managers as needed
• Build and run event, silent and live auction websites
• Administer event inventory

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

ESSENTIAL FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Demonstrate integrity in all circumstances and follow through on promises and commitments
• Beginner to advanced skills in Microsoft Office, Google Docs, CRM/NPSP, Adobe Suites, and Classy
• Ability to work with different departments to facilitate Foundation needs
• Stay up to date on all current trends and techniques to create unique, timely and differentiating events
• Regularly attend / host meetings with the team and various departments
• Ability to travel both domestic and international up to 35%
• Must have or be able to obtain a valid passport for international travel
• Must possess valid driver license as position requires driving of company and personal vehicle
• Work on nights, weekends, and holidays as needed

COMPETENCIES & EXPERIENCE

1. 3+ years of experience in the events and hospitality field and a proven track record in managing and developing relationships with key stakeholders
2. Smile First: be a positive presence at events and in team meetings. Extend a good‐natured grace, professionalism, and enthusiasm in all personal interactions with donors
3. Be strategic and innovative: anticipate and overcome challenges, be willing to ask the questions, and constantly look for ways to enhance the U.S. Ski & Snowboard guest experience
4. Excellent interpersonal and sales-related skills.
5. Exceptional organizational skills.
6. Requires strong communication skills, both verbal and written.
7. Ability to multi-task and wear many hats
8. Willing to learn new skills quickly and put them into action
9. Self-starter and ability to work autonomously under pressure in different environments

SUPERVISORY RESPONSIBILITIES

1. Will oversee some projects with the Development Assistant and Commercial Account Managers.

PHYSICAL REQUIREMENTS FOR THE ROLE

• This position must be able to lift 25+ pounds
• Must be able to work outside in extreme temperatures

U.S. SKI AND SNOWBOARD EEO STATEMENT

U.S. Ski & Snowboard is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances. U.S. Ski & Snowboard's management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs and general treatment during employment.