Business Office Coordinator

The Business Office Coordinator is responsible for the daily business office needs including payroll, Resident Trust Fund, and other accounting functions.

Responsibilities

• Process bi-weekly payroll.
• Provide new hire orientation including paperwork, fingerprinting, back ground check, licensure verification, and reference checks.
• Maintain and audit employee files.
• Maintain worker's compensation system, background check log and OSHA log.
• Complete new hire and termination processes.
• Provide support and follow through with unemployment issues.
• Collect and maintain elder assistant schedules for state documentation purposes.
• Code invoices and billing; reconcile benefits bills
• Ensure applications and marketing materials are easily available.
• Reconcile petty cash and resident funds monthly.
• Maintain attendance and tardy system documentation
• Ensure postage is readily available.
• Maintain and order office supplies.
• Maintain the Medical Supply Ordering System including new hire entry, monthly billing, and non-clinical product entry.
• Be the corporate business/support liaison.
• Performs any other duties as assigned

Qualifications

• Education: Prefer post-secondary education with marketing experience or human resources experience.
• Licensure/Certification: Notary Public, preferred, not required
• Experience: 1-5 years related work experience. Payroll experience strongly preferred ideally with Ulti Pro software, but not required
• Computer Skills: Word, Excel, UltiPro, but not required.

Benefits*

• Medical insurance with free virtual doctor visits
• Vision and dental insurance
• Paid Time off that accrues immediately
• Paid Holidays
• Life insurance
• Retirement Savings with a 401(k) or 403(b) with company match
• Get access to 50% of your wages before pay day through PayActiv
• Employee sponsored fund for employees in need
• Employee Assistance Program (EAP)
• Tuition Assistance

Apply today and begin a meaningful career as an Business Office Coordinator at Otterbein!