Finance Coordinator (MN)

Finance Coordinator

Organization Summary

We are a non-profit, service-driven organization, steadfast in the mission to advocate for, support, and enable the growth and empowerment of BIPOC and low-income communities, especially the African immigrants & refugee communities, through a comprehensive array of programs and initiatives. Our work is rooted in the understanding that equitable access to education, health services, workforce development, and housing are pivotal to the prosperity of immigrant and refugee families.

Our approach is collaborative and multifaceted, acknowledging the complex web of challenges that face our communities. We commit to service with an understanding that sustainable change requires not just intervention but the active involvement of the people we serve.

Position Summary

The Finance Coordinator is responsible for ensuring that CAIRO’s purchasing, bill pay, and bookkeeping are run accurately and promptly. They will work with program departments to receive purchase orders, ensure purchases are made & delivered within the necessary timeline, and transactions are properly categorized and coded. This position also requires an understanding of accounts receivables processes and ensuring the timely invoicing and reconciliation of accounts.

An ideal candidate will take a holistic view of the financial needs of CAIRO and formulate strategies for developing & revising systematic improvements to the organization’s operations, in addition to day-to-day activities. They will take initiative to address current and future needs.

This is a non-exempt position expected to work 32 hours a week Monday-Friday, 10:30 am-5:00pm. Hours may be subject to change and potentially increase depending on workload and needs of the organization. This position is required to work in-person at MN office at 3333 W Division St., Suite 114A St. Cloud MN 56301

This position reports to the Finance Manager.

Salary

$23.00-$26.00 per hour, depending on experience.

Benefits

CAIRO offers the following benefits for this position:

• 16 days of Paid Time Off.
• 5 days of Sick time.
• 16 paid company holidays.
• 100% employer-covered medical and dental premiums for employee coverage; employee-covered vision insurance.
• 401(k) plan with an up to 3% employer match.

Responsibilities and Duties

 AP

• Establish relationships with vendors, ensuring that all required steps are taken before a purchase is made.
• Receive purchase requests from program staff. Ensure that proper approvals are received before making an order.
• Submit approved purchases, and work with vendors as needed to ensure timely delivery of goods or services.
• Gather and manage receipts, invoices and other documentation.
• Enter bills for purchases into Quickbooks.
• Process bill payments.
• Ensure that all transactions have the appropriate documentation.
• Ensure that all CAIRO purchasing policies are followed.
• Other misc assigned bookkeeping & administration tasks.

AR

• Support the company in optimizing our financial transactions and systems by performing reconciliation of payments and customer accounts
• Strengthen and grow relationships with clients by communicating with customers regarding past-due accounts
• Assist in streamlining the accounts receivable process by identifying areas for performance improvement
• Exercise integrity and confidentiality in financial reporting, and comply with national and local financial requirements
• Gather and verify invoices for appropriate documentation prior to payment
• Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared
• Monitor and collect accounts receivable by contacting clients via telephone, email, and mail

Required skills and qualifications

• Two years relevant experience required; more preferred if candidate has an associates or bachelor’s degree.
• Previous experience in working with vendors preferred.
• Demonstrated ability to balance multiple demands and deadlines effectively
• Extremely organized; superb attention to detail
• Ability to work well with a diverse group of co-workers, clients & partners.
• Understanding of basic principles of finance, accounting, and bookkeeping
• Superb time management and detail orientation
• Proficiency with Google Drive
• Ability to keep company and partner confidences
• familiarity with QuickBooks Online and one of the commonly used accounting ERP systems, such as Oracle, SAP, NetSuite etc
• Valid Driver’s license and a clean driving record.
• Strong Google Suite or Office ability.
• Able to communicate effectively, both orally and in writing.
• Ability to work efficiently in a paperless office.
• High school degree required; associate’s or bachelor’s preferred.
• Fluency in spoken & written English required.
• Fluency in Somali, Swahili, Arabic, Tigrinya or another African language is preferred.

CAIRO is a participant in the E-Verify program. We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.