Interim Chief Financial Officer

Position Summary:

The Interim Chief Financial Officer (CFO) provides both operational and programmatic support to the organization. The CFO supervises the Finance Department, which includes accounting accounts payable, payroll, and Revenue cycle, and is the chief financial spokesperson for the organization. The CFO reports directly to the Chief Executive Officer (CEO) and directly assists the Executive Staff and Board of directors on all strategic and tactical matters as they relate to budget management cost benefit analysis, forecasting needs and the securing of new funding. Assist in performing all tasks necessary to achieve the organization’s mission and help execute staff succession and growth plans.

Essential Position Duties:

1. Provide the CEO with an operating budget. Work with the CEO to ensure programmatic success through cost analysis support, and compliance with all contractual and programmatic requirements. This includes: 1) interpreting legislative and programmatic rules and regulations to ensure compliance with all federal, state, local and contractual guidelines, 2) ensuring that all government regulations and requirements are disseminated to appropriate personnel, and 3) monitoring financial compliance.

2. Oversee the management and coordination of all fiscal reporting activities for the organization including: organizational revenue/expense and balance sheet reports, reports to funding agencies, development and monitoring of organizational and contract/grant budgets.

3. Work with the President/CEO on the financial strategic vision including fostering and cultivating stakeholder relationships on city, state, and national levels, as well as assisting in the development and negotiation of contracts with the Chief of Compliance/Legal Affairs.

4. Participate in developing new business, specifically: assist the CEO, the Board of Directors and Senior Management in identifying new funding opportunities. Draft prospective programmatic budgets, and determine the cost effectiveness of prospective service delivery. Assess the benefits of all prospective contracts and advise the Executive Team and Board of Directors on programmatic design and implementation matters.

5. Develop and maintain systems of internal controls to safeguard financial assets of the organization and oversee federal awards and programs. Oversee the coordination and activities of independent auditors ensuring all audit issues are resolved, and all 403(b) compliance issues are met, and the preparation of the annual financial statements is in accordance with U.S. GAAP and federal, state and other required supplementary schedules and information.

6. Oversee the production of monthly reports including reconciliations with funders and pension plan requirements, as well as financial statements and cash flow projections for use by Executive management, as well as the Audit/Finance Committee and Board of Directors. Monitor banking activities of the organization and ensure adequate cash flow to meet the organization's needs.

7. Oversee the completion of all required reporting such as the annual CPA audit(s), tax returns, Medicare and Medicaid cost reports, annual State reports and any other reporting as directed by the CEO.

8. Manage the purchase and procurement processes to ensure adequate controls are installed and that substantiating documentation is approved and available such that all purchases may pass independent and governmental audits.

9. Oversee Accounts Payable, Payroll, Accounts Receivable and Billing to ensure a disaster recovery plan is in place and train the Finance Unit and other staff on raising awareness and knowledge of financial management matters.

10. Provides leadership on the preparation and evaluation of the annual operating and capital budgets.

11. In conjunction with the Human Resources Department, investigate cost-effective benefit plans and other fringe benefits which the organization may offer employees and potential employees with the goal of attracting and retaining qualified individuals and in the design, implementation, and timely calculations of wage incentives, commissions, and salaries for the staff.

12. Provides direct management to the Accounting/Finance, Billing and Purchasing departments.

13. Provides leadership in developing, planning and implementing the organization’s administrative and operational plans.

14. Attend monthly Board meeting and any subcommittee Board meetings as assigned by the CEO and/or pursuant to COHC bylaws. Must maintain appropriate attendance.

15. Performs miscellaneous duties as required by management.

16. Complies with applicable legal requirements, standards, policies and procedures including but not limited those within the Compliance Process, Code of Conduct and HIPAA.

17. Participates in required orientation and training programs, as required.

18. Reports concerns and suspected incidences of non-compliance in accordance with COHC Compliance Reporting Process.

19. Cooperates with monitoring and audit functions and investigations.

20. Participates, as requested, in process improvement responsibilities.

Compliance Responsibilities:

• In collaboration with the Chief Executive Officer, assists with ensuring quality and regulatory compliance within the finance department and organizationally as appropriate.

• Complies with applicable legal requirements, standards, policies and procedures including but not limited those within the Compliance Process, Code of Conduct and HIPAA.

• Participates in required orientation and training programs, as required.

• Reports concerns and suspected incidences of non-compliance in accordance with COHC Compliance Reporting Process.

• Cooperates with monitoring and audit functions and investigations.

• Participates, as requested, in process improvement responsibilities.

• Non-for-profit accounting in accordance with U.S. Generally Accepted Accounting Principles, OMB Circulars A-133, A-110 and A-122, TANF program regulations and compliance requirements, and appropriate Code of Federal Regulations sections.

• Current trends, developments, and theories for federally qualified health centers and/or non-profit settings.

• Financial laws, regulations, and rules governing work requirements for federally qualified health centers and/or non-profits.

• Connection to resources of public and private healthcare and related agencies.

• General office software, particularly the Microsoft Office Suite and MIP software (or other similar not-for-profit general ledger software) and use of databases.

• Fostering and cultivating business opportunities and partnerships.

• Creation and assessing financial statements and budget documents.

• Recognizing and responding to the needs of all clients of the organization, including funding organizations, the Board of Directors, local community advocates, participants, and employers.

• Supervision of staff, including regular progress reviews, plans for improvement and succession plans.

• Communication skills: written and verbal form.

• Completion of a Bachelor's degree at an accredited college or university or equivalent work experience.

• Completion of a Master's degree at an accredited college or university or equivalent work experience.

• The Controller or Chief Financial Officer level.

• Five to seven years of financial experience and management experience with the day-to-day financial operations of an organization of least 100-200 staff persons.

• Three to five years of experience in a federally qualified health center or other non-profit organization.

• Any equivalent combination of education and experience determined to be acceptable.

Certification/Licensure:

• Certified Public Accountant (CPA) or Masters in Business Administration (MBA) preferred.

Chart Oak Health Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.