Purchasing Manager

Purchasing Manager

The FF&E Purchasing Manager is responsible for all interior hotel purchasing for newbuilds and existing ships within the American Cruise Lines fleet. The Manager overseas all purchasing functions related to furniture, fixtures, and equipment. The Manager works with Product Development, Operations, Designers, and company Warehouses on need assessments and delivery timelines. The Manager ensures all items purchased are in accordance with contract, budget, design specifications, USCG regulations, guests’ standards, compliance of regulations, safety requirements, and as directed. From concept to delivery, the Manager will engage in gathering quotes, negotiating pricing, PO creation, delivery deadlines, inventories, installations, and invoice approvals. Other functions related to the position will be required as necessary to reach design goals. This position reports to the Director of Procurement but will work closely with the Design and Product Development teams.

Responsibilities:

• Establish timelines for procurement of furniture, fixtures, and equipment in line with company build schedule and delivery of ships.
• Acts as company liaison with vendors to ensure timelines and design specifications are followed.
• Manages inventory of FF&E items replacements and refurbishments that requires shore side vendor or support.
• Procurement of FF&E, artwork, tile, carpet and accessories.
• Establish designs and FF&E selections.
• Facilitates effective communication between contractors, crew, and management.
• Generates and distribute reports to provide status updates throughout the season and/or during the refurbishment period.
• Reviews drawings and specifications presented by architects and designers, considering functionality, operational needs, and budget.
• Prepares bid documents and design and technical specifications.
• Advises and participates in contract negotiations and selection of vendors, finding alternatives when necessary.
• Ensures selected specifications comply with the safety and environmental regulations established by the company and regulatory agencies.
• Understands construction principles and reading plans and drawings.
• Maintains contact with contractors and vendors to resolve issues.
• Coordinates with contractors, architects, designers, and managers to assure the project is completed to specifications and on time.
• Monitors costs to assure budget is maintained.
• Performs quality checks and inspections of mock-up goods.
• Ensures construction trades follow plans and build as designed.
• Supervises purchasing coordinator.
• Evaluates and provides feedback regarding buying process improvements and enhancements for future builds.
• Performs other duties as required. This job description in no way states or implies that theses are the only duties to be performed by the employee occupying this position.

Qualifications:

• Minimum 5 years’ experience in Purchasing for the Hospitality Industry.
• B.S. in Management, Procurement, Logistics is preferred.
• Strong organizational skills and excellent verbal and written communication skills (English).
• Proficiency in Microsoft Office.

Attributes for Success:

• Ability to identify, manage, and solve problems.
• Ability to hold people accountable.
• Ability to critically assess performance.
• Ability to maintain organization while multitasking.
• Consistent, accountable, confident, assertive, and committed.

Work Schedule:

• Position is Guilford, CT based (Not Remote).
• Approximately 10% travel to ships during cruise season.