Accounting Manager

JOB SUMMARY AND PURPOSE

The Accounting Manager position is responsible for the accounting operations of all our four (4) companies; to include the production of periodic financial reports, maintaining an adequate system of accounting records, a comprehensive set of controls and budgets designed to mitigate and manage risk, the accuracy of the companies’ reported financial results, and the compliance with all accounting and financial reporting standards.

The Accounting Manager will be expected to maximize returns on financial assets by establishing policies, procedures, controls, and reporting systems. This employee will plan, organize, direct, and oversee the financial activities of all the companies’ operations.

The Accounting Manager will provide overall direction and guidance regarding the financial wellness of all the operations. The Manager must aim to strengthen our organizations’ financial growth and profitability while leading and managing all the company financial operations through planning and analysis.

GENERAL DUTIES AND FUNCTIONS

Operational Development, Management, and Analysis

• Establishes, monitors, maintains, and enforces a documented system of accounting policies and procedures by which financial decisions are guided
• Collaborates with other departments to establish and execute accounting policies and responsibilities
• Oversee all companies’ accounting operations, including the design of processes for achieving our companies’ goals and objectives
• Protects assets by establishing, monitoring, and enforcing internal control.
• Oversee the accounting operations and budgets of all subsidiary companies, especially their control systems and transaction-processing operations
• Monitors and confirms financial wellness by conducting audits; may be responsible for providing information to external sources or auditors
• Measures financial performance against operating goals, budgets and standards and recommends methods for cutting costs and improving performance
• Communicates with customers through business reviews, conference calls and regularly scheduled meetings
• Participate in the RFP (Requests For Proposal) processes and provides input and analyses as needed regarding pricing decisions and contract negotiations
• Contributes to the successful start-up of new customers and sites
• Maintains awareness of the competitive landscape, seeks opportunities for expansion, and stays knowledgeable of industry standards and new developments
• Analyzes market conditions so that appropriate changes in policies and plans can be made
• Manages any outsourced functions
• Supports and assists Human Resources with staff recruitment, orientation, and training of future accounting personnel
• Assesses the need for financial training and assists in training managers regarding site-specific financial responsibilities
• Assists with coaching, planning, monitoring, and appraising job performance of accounting staff
• Assumes any other duties, activities, and responsibilities from time to time as directed or deemed necessary to achieve success of the Accounting Department

Transactions

• Ensures that accounts payable are paid in a timely manner
• Ensures that all reasonable discounts are taken on accounts payable
• Ensures that accounts receivable are collected promptly
• Oversees the accounting components of the processing of payroll
• Ensures that bank reconciliations are completed
• Ensures that required debt payments are made on a timely basis
• Maintains the charts of accounts
• Maintains an orderly accounting filing system
• Maintains a system of controls over accounting transactions
• Evaluates the needs and financial repercussions of obtaining new equipment and technology
• Maintains equipment inventories and monitors all service contracts

Reporting

• Provides the status of financial wellness and performance of the companies by collecting, interpreting, analyzing, and reporting financial data to the owners and suggests and approves changes when necessary
• Provides weekly and monthly management cost reports to owners
• Issues timely and complete financial statements
• Assists with the preparation of the corporate annual report
• Facilitates the production of the annual budgets and forecasts, calculates variances, and reports significant issues to management
• Recommends plans and researches benchmarks by which to measure the performance of company operations
• Calculates operating metrics and key performance indicators
• Prepares special reports when needed and summarizes information obtained and on-going trends

Compliance

• Provides information to external auditors for the annual audit
• Monitors debt levels and compliance with debt covenants
• Complies with local, state, and federal government reporting requirements regarding tax filings
• Complies with federal, state, and local legal requirements, is knowledgeable of existing, new and upcoming legislation; anticipates future legislation; enforces adherence to requirements; files financial reports; advises management of needed actions
• Maintains professional and technical knowledge by attending educational workshops; reviews professional publications; establishes personal networks; and participates in professional associations
• Protects proprietary information and operation-specific data by ensuring future financial plans are kept confidential

Global Executive Expectations

• Participates with the executive team in upholding and contributing to the organization’s vision
• Steers the organization toward its overall financial strategic plans and profitability goals
• Provides clear and concise leadership to all levels of the organizations and to all employees

SKILLS AND REQUIREMENTS

• Demonstrate well-developed management skills utilizing advanced accounting principles
• Possess strong administrative, technical, and computer skills, as well as oral and written communication skills
• Proficient in the use office equipment
• Have well-developed interpersonal skills and the ability to get along with a diverse collection of personalities
• Have strong analytical and mathematical skills and sound reasoning abilities
• Have strong personnel recruitment skills
• Display a participative management style that advocates a team concept
• Demonstrate with confidence the ability to establish credibility with and maintain strong working relationships with executive leadership, mid-level leadership, and our customers
• Demonstrate tact, diplomacy, and maturity at all times
• Be creative to plan and accomplish a variety of financial goals and make sound decisions
• Be results-oriented with little or no supervision
• Amenable to travel, evenings and weekends, if ever necessary
• Adaptable to embrace change in consideration of continuous improvement
• Able to multi-task and stay focused in a fast-paced and hectic environment
• Able to quickly recognize and support the organization's preferences and priorities
• Must meet hiring eligibility requirements including background investigation, reference checks and pre-employment drug screen
• Must be able to present proper documentation to prove eligibility to work in the United States

EXPERIENCE AND EDUCATION QUALIFICATIONS

Qualified candidates must have a Bachelor's degree in Accounting or Finance or equivalent business experience; 10+ years of progressive accounting experience with multi-state operations organization and/or experience with multiple companies of a larger corporation. Accounting experience in warehousing logistics and distribution center operations, specifically in the grocery, food retail and/or wholesale industry preferred.

A Master’s Degree in Accounting or related field, Certified Public Accountant designation or Certified Management Accountant designation preferable.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER!

This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities required of the employee nor does it prescribe or restrict the tasks that may be assigned to the employee at a later date. In addition, the job duties and responsibilities described herein may be subject to change at any time depending on the needs of our companies and/or our customers.

$70,000 - $85,000 a year.